Accounting Specialist, Non-Profit at Tri-Cities Chaplaincy – Richland, Washington

Position: Accounting Specialist (Non-Profit)

Location: 1480 Fowler St, Richland, WA 99352

Type: Non-Exempt, Full Time

Anticipated Schedule: Monday through Friday 8 AM – 4:30 PM

MISSION, VISION, VALUES

• MISSION: Guiding our community members to live their best lives, even and especially through the end of life.
• VISION: Tri-Cities Chaplaincy is the recognized source for expert guidance during a crisis, at and through life's end, and following a loss.
• VALUES: Accessibility, Integrity, Achievement, Supportive Environment

Position Overview:

The Accounting Specialist at Tri-Cities Chaplaincy supports financial integrity by ensuring accurate accounting, tracking, and reporting of grant funding, donor contributions, and other financial activities. The Accounting Specialist ensures donations, grants, and other funds are recorded, reconciled, and report in accordance with generally accepted accounting principles (GAAP), donor intent regulatory requirements.

The Accounting Specialist is responsible for maintaining financial records related to grants and contributions, supporting financial reporting, assisting with audit preparation and ensuring compliance with internal policies and external funding requirements.

Minimum Qualifications:

1. Accounting Certificate, or equivalent formal training in accounting or bookkeeping.
2. Minimum 2 years of experience in accounting, bookkeeping, payroll processing, or financial recordkeeping.
3. Ability to manage multiple tasks while maintaining confidentiality when handling financial information.
4. Strong attention to detail with the ability to maintain a high level of accuracy when processing financial records, payroll data, and accounting transactions.
5. Proficiency with Microsoft Excel and Microsoft Office Applications
6. Experience in accounting or finance, with familiarity with or exposure to nonprofit financial practices such as grant tracking donor contributions, or restricted fund accounting.
7. Experience processing payroll and maintaining payroll records, including familiarity with payroll taxes, leave of absence, employee deductions, and applicable wage and hour regulations.
8. Must be available to work at a designated work site location.

Preferred Qualifications:

1. Associate degree in accounting, Finance, or related field.
2. Experience working in nonprofit accounting, healthcare accounting, or grant-funded programs.
3. Experience with fund accounting, donor restricted funds, or grant financial tracking.
4. Experience supporting financial audits and financial reporting.

Join Our Team:

At Tri-Cities Chaplaincy, we’re committed to providing compassionate care and support to individuals and families during life’s most challenging times. We invite you to be part of our mission and contribute to meaningful work that touches the heart of our community.

Why Join Us?

• Purpose-Driven Work: Be part of a team that makes a real difference in patients’ and families' lives.

• Supportive Environment: Thrive in a collaborative and caring atmosphere.

• Professional Growth: Access opportunities for learning and career development.

Bring your passion for care to Tri-Cities Chaplaincy, where every moment matters. Apply today and start a career that’s as rewarding as it is impactful.

Responsibilities and Essential Functions

1. Financial Recordkeeping and General Ledger

• Maintain accurate and up-to-date financial records, including general ledger entries, accounts receivable transactions, and expense documentation.
• Ensure financial records are organized, properly coded, and maintained in accordance with organizational accounting practices.

2. Accounts Receivable Management

• Monitor and reconcile accounts receivable, track outstanding balances, and follow up on unpaid invoices or receivables as appropriate to support accurate revenue tracking and timely collections.

3. Payroll Processing and Administration

• Process payroll in accordance with organizational policies and applicable wage and hour regulations.
• Review employee time records, earning codes, benefit deductions, and payroll reports to ensure accurate and timely payroll processing.
• Coordinate with Human Resources to ensure employee data, compensation adjustments, and benefit deductions are accurately reflected in payroll records.

4. Philanthropy and Donor Fund Accounting

• Record and reconcile philanthropic donations, grants, and other charitable contributions.
• Maintain accurate tracking of restricted and unrestricted funds, ensuring donations are recorded and utilized in accordance with donor intent and non-profit accounting standards.
• Collaborate with the Philanthropy team to ensure accurate financial documentation related to donor contributions.

5. Grant Financial Tracking

• Create and maintain financial tracking for grant revenue and related expenditures to ensure accurate reporting, appropriate use of funds, and compliance with grant requirements.

6. Compliance and Audit Support

• Follow established accounting policies and internal controls while supporting compliance with applicable financial regulations. Assist in preparing documentation and financial records required for internal reviews, external audits and financial reporting.

7. Financial Systems and Software

• Utilize accounting software and financial management tools to accurately process transactions, maintain financial data, and support reporting and reconciliation activities.

8. Interdepartmental support

• Collaborate with leadership and department teams to provide financial information, clarify accounting processes, and assist with questions related to financial transactions and reporting

9. Other duties

• Perform other related duties as assigned to support the financial operations of the organization.

Compensation

Hiring Range: $20.63 - $26.63

Note regarding the listed pay range:

At Tri-Cities Chaplaincy, we carefully establish pay ranges for our positions by taking various factors into account, including education, certifications, knowledge, skills, experience, internal equity, and market conditions. These ranges are tailored to match the diverse programs and services we offer. Our goal is to ensure fair compensation for candidates based on these factors while maintaining internal peer equity.

Hiring Range: The starting pay range offered to new hires, depending on experience and qualifications.

Position Pay Range/Salary Range: The full pay range for this position, from minimum to maximum, based on role responsibilities and market rates.

Benefits

• Vacation: Accrued each pay period based on your hours worked.
• Sick Leave: Accrued in accordance with Washington State Sick Leave Law.
• Wellness Days: After completion of the 90-day introductory period, employees may convert up to two (2) accrued sick days annually into wellness days.
• Paid Holidays: Ten (10) paid agency observed holidays per year, available upon hire.
• Bereavement Leave: Three (3) days for the loss of an immediate family member. Two (2) days for the loss of a household pet or service animal.
• Community Volunteer Day (Yay Day): One (1) paid day annually for volunteer service, granted each January.
• Health Insurance Benefits (Effective the first of the month following date of hire): Medical, Dental, and Vision Insurance.
• Employer Paid-Benefits: Basic Life and Accidental Death and Dismemberment (AD&D) Insurance (1x annual salary), Long Term Disability, Short Term Disability.
• Voluntary Benefits: Supplemental Life Insurance, AD&D (Additional coverage), and Pet Insurance.
• Voluntary Financial Protection Benefits: Hospital Indemnity, Critical Illness, and Accident Insurance.
• Air Ambulance: Discounted rate for Life Flight.
• Retirement 401(K) Plan: Employees may contribute upon hire; employer matching up to 5% begins the following January or June, depending on Hire date after 1 year of employment.
• Mileage Reimbursement: $0.72 per mile, for eligible positions. (Subject to change based on IRS rates)
• Premium Pay: Bilingual (Spanish) pay premium (subject to proficiency verification through ALTA language services)
• Certifications: Certification-based premium pay, as applicable and approved.
• Tuition Assistance: Up to $5,250 annually after one (1) year of employment.
• Professional Development: Access to continuing education through platforms such as Relias Learning and CAPC.

AGENCY REQUIREMENTS

1. Mission, Vision, and Values: Demonstrate support and adherence to the agency’s Mission, Vision, and Values.
2. Community Outreach: Participate in education and outreach activities to promote agency programs, including hospice care, advanced planning, and bereavement services.
3. Policy Compliance: Maintain knowledge of and comply with agency policies, procedures, and practices.
4. Confidentiality: Protect patient and agency information per HIPAA guidelines. Only access information on a need-to-know basis.
5. Transportation: Maintain reliable personal transportation. Maintain a valid driver’s license and vehicle insurance per state requirements.
6. Health Requirements: Satisfy state and agency health requirements by providing proof of immunization, declinations, or approved accommodations as applicable.
7. Screenings: Pass criminal background and drug screenings.
8. Physical Demands: Meet the physical and environmental requirements of the position, with or without reasonable accommodation.(see attached physical requirements)
9. Training and Orientation: Complete agency and departmental orientation and required training programs.
10. Continuing Education: Complete ongoing education, policy reviews, and training be designated deadlines.
11. Licensure and Certification: Maintain current licensure(s) and certifications(s) required for the role.
12. Language Proficiency: Read, write, speak, and understand English fluently.
13. Work Availability: Be available to work as assigned or scheduled.

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

Please contact human resources at hr@tccbestlife.org for questions regarding the physical and environmental conditions.

Equal Opportunity Employer:

Tri-Cities Chaplaincy is an equal opportunity employer that does not discriminate based on actual or perceived race, color, creed, religion, national origin, citizenship or immigration status, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or including transgender status), sexual orientation, marital status, military service, and veteran status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.