Human Resource Specialist l-lll at Novate Solutions Inc – WEST SACRAMENTO, California

Novate Solutions, Inc. is an Industrial Technology Services firm with 20+ years of providing professional engineering design, turnkey project implementation, and support services for the technology that runs industrial production facilities. Our clients are large scale industrial facilities that rely on us for our expertise and high-quality implementation of process control systems, information software, instrumentation, industrial networks, SCADA, measurement, inspection, motion, and state-of-the-art Industry 4.0 technologies.

The Human Resource Specialist, under the direct supervision of the Controller will be responsible for the HR portion of new hire onboarding, payroll administration and processing, benefits management, retention initiatives and administering human resources policy, procedures and practices in accordance with federal and state legal requirements. This position has the option to be located in our West Sacramento or Merced, CA locations with some travel to each of our three locations (Livermore, Merced, West Sacramento) periodically when necessary. The ideal candidate will balance compliance with creativity, ensuring our workforce feels supported, valued and engaged.

Responsibilities:

Onboarding & Orientation

• Collaborate with the Talent Acquisition Specialist to facilitate onboarding. Assume responsibility for the orientation, benefit overview, payroll, timekeeping and compliance documentation
• Collaborate with the Talent Acquisition Specialist to develop and deliver onboarding programs to integrate employees into company culture
• Partner with managers to ensure smooth role transitions

Payroll Administration

• Process bi-weekly payroll accurately and on time
• Maintain payroll records and ensure compliance with federal and state regulations
• Address employee payroll inquiries and resolve discrepancies

Benefits Management

• Administer health, dental, vision, retirement and other employee benefit programs which may include collecting and submitting employee information and notice of change in status to insurance carriers or brokers
• Serve as the primary point of contact for benefit providers and employees
• Educate staff on benefit options and enrollment processes
• Plan and support company-wide information meetings such as open enrollment, new hire orientation, employee events and meetings to announce or discuss changes in retirement or benefits plans.

Employee Retention & Engagement

• Develop initiatives to improve employee satisfaction and reduce turnover
• Conduct check-in interviews, exit interviews and analyze feedback for continuous improvement
• Support career development and training opportunities

Compliance & HR Administration

• Maintain accurate employee records and HR documentation
• Ensure adherence to labor laws, safety standards, and company policies
• Assist with performance management processes and disciplinary actions
• Conduct or assist with record audits and mandatory reports, which may include l-9 audits, payroll audits and other compliance reviews
• Perform administrative and record-keeping tasks related to staffing changes, which may include layoffs, resignations, terminations and extended leaves of absence.
• Perform other related duties as assigned

Required Skills and Experience:

• Bachelor’s degree in Human Resources, Business Administration or related field
• 2+ years of HR experience, ideally in manufacturing or engineering environments
• Strong knowledge of payroll systems and HRIS Platforms. (Paylocity preferred).
• Proficient in Microsoft Office Suite
• Familiarity with employment laws and benefits administration
• Excellent communication, organizational and problem-solving skills
• Ability to thrive in a small business setting with hands-on responsibilities
• Proven ability to take initiative and get things done timely and meet deadlines
• Ability to accurately type 45+ WPM
• Ability to travel to other Novate locations (Livermore, Merced, West Sacramento, CA) when necessary.

Education:

• Bachelor’s degree in Human Resources, Business Administration, or related field

License/Certifications:

• Valid CA driver’s license
• Typing Certificate of over 45 WPM

Competencies:

• Communication
• Results Driven
• Critical Thinking
• Work Independently

Work Authorization/Security Clearance:

• Ability to pass a comprehensive D.O.D security level background check
• Must be a U.S. Citizen or Permanent U.S. Resident.

Benefits

• Paid vacation
• 401(k)
• Flexible work schedule
• Health, vision and dental insurance
• Wellness benefits
• Life Insurance

Equal Opportunity Employer