Test - Do not Apply at Gillette Community College District (WY) – Gillette, Wyoming

Job Description
Job Title: Alumni Administrative Coordinator
FLSA Status: Non-Exempt
Grade: 6
Department: Gillette College Foundation
Reports to: Gillette College Foundation Executive Director
Job Summary
The Administrative/Alumni Coordinator is a full-time position that functions as an essential executive-level administrative support staff to the Gillette College Foundation. As executive-level administrative support to the Executive Director, outstanding community relations and organizational skills are a requirement of the position. Duties include managing events and participation in fundraising campaigns and donor relations activities, alumni development, coordination of alumni events, and communication correspondence from the Foundation office. This position reports directly to the Gillette College Foundation Executive Director.
Essential Functions (Employees of the District must be able to perform, with or without reasonable accommodations, the essential functions of the position as detailed in this section.)

• Executive office support includes serving as the receptionist for the Foundation Office.
• Must consistently demonstrate professional communication standards and maintain confidentiality.
• Prepare and disseminate information packets and record the proceedings for all Foundation Board, Booster Club, and Classified Council meetings.
• Donor information entered the database system for the Foundation.
• Create and disseminate annual donor reports.
• Execute and organize events and work with volunteers supporting the activities.
• Assist in the development and ongoing management of an Alumni Program with direction from the Foundation Executive Director.
• Work with College and other resources to expand and maintain an accurate alumni database in coordination with the Foundation Office Manager.
• Communicate with the alumni pool on a regular basis.
• Cultivate alumni to become future donors.
• Manage all alumni events.
• Generate weekly program reporting for the Foundation Executive Director and monthly report program reporting for the GCF Board of Directors.
• Manage the election process for the yearly Distinguished Alumni program.
• Plan and manage all social media communication for the Foundation.
• Provide updated and current information to assist with ensuring the website is up to date.
• Develop and manage a Foundation/Alumni newsletter.
• Assist with fundraising events as needed.
• Other duties as assigned by the GCF Executive Director.
• Occasionally direct the work of volunteers.
• Participate in training as appropriate for assignments.
• Proficient with the software systems used in the Foundation’s operations which are Blackbaud’s Raiser’s Edge (donor database), Microsoft Office including Word and Excel.
• Other duties as assigned.

Minimum Qualifications (Employees of the District are required to possess a minimum proficiency level of English, both written and spoken, that will enable them to communicate safely, effectively, and efficiently with students, co-workers, and the public.)

• Associate degree required.
• One year of experience in communications, marketing, or event management is required.
• Possess a valid Class C driver's license.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities.

Preferred Qualifications

• Bachelor’s degree.
• Gillette College alumni preferred, but not required.

Competencies for Successful Performance
Knowledge of:

• Office procedures, methods and computer equipment and programs.
• Work safety principles and practices.

Ability to:

• Understand and follow safety procedures.
• Organize work tasks and work independently.
• Meet work schedules and deadlines.
• Understand and follow oral and written directions.
• Maintain the confidentiality of information and professional boundaries.
• Use Microsoft Office programs.
• Present a positive image with a high level of professionalism.
• Work independently and in a team.
• Comfortably work with all age groups.
• Work weekends and evenings as required.

Skill in:

• Performing various duties, frequently changing from one task to another.
• Interpersonal skills necessary to develop and maintain appropriate and effective relationships in the workplace.
• Oral, written, and presentation skills.
• Desktop publishing.
• Interpersonal.
• Organization.

Supervisory and Management Responsibility

• None

Physical Demands (The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)

• Prolonged periods of sitting or standing at a desk.
• Consists mostly in an office environment.
• Short periods spent outdoors due to traveling between campus structures in various weather conditions.
• May be required to lift objects in excess of 10 lbs.
• Travel may be required for work-related activities.