Human Resources Assistant in Woodbury, New York at Winholt Equipment Group

Human Resources Assistant

For 80 years, Winholt Equipment has been a leading USA manufacturer with a global supply chain offering innovation, experience, quality products and trusted service. We focus on building strong, cohesive teamwork to achieve the future success of our company.

We are looking for a Human Resources Assistant to join our corporate office team in Woodbury, NY. This 100% in-office role reports directly to the Corporate Human Resources Manager and collaborates closely with other members of our Human Resources team across multiple locations.

The ideal candidate will thrive in a close-knit office environment and bring a positive, pleasant demeanor, professionalism, and a strong interest in Human Resources. We are looking for someone who values teamwork, contributes to a welcoming workplace culture, and either has already begun their HR career or brings a strong administrative background with transferable skills.

Responsibilities

• Play a key role in supporting and driving recruitment efforts, including creating and managing job postings, actively reviewing and screening candidates, coordinating and scheduling interviews, and performing reference checks and background screenings to ensure a smooth and efficient hiring process.
• Review new hire documentation for completion and accuracy and enter in the payroll system.
• Set up orientations and announcement for new hires and order business cards.
• Support and enhance recruitment and HR operations by leveraging AI tools and technology to streamline processes, improve candidate screening, and drive more efficient, data-informed hiring and benefits administration.
• Monitor and manage new hire health benefits onboarding, clearly communicating eligibility details to HR representatives across multiple locations, providing enrollment links.
• Run and update weekly and monthly data reports in Excel and suggest improvements.
• Reconcile benefit invoices to confirm successful enrollment and terminations. Track and follow up on due credits.
• Prepare monthly benefit invoices and process payments in portals within deadlines.
• Act as a backup for payroll processing for 250+ associates.
• Understand company policies and assist with associate inquiries.
• Help coordinate company events and communications.
• Track unemployment and workers comp cases and ensure timely response and compliance.
• Perform other HR and administrative tasks, as assigned.

Requirements & Qualifications

• Recruitment and Benefit administration experience preferred.
• Confidentiality is crucial and must have strong work ethics.
• Professional demeaner, a positive attitude, and ability to always remain composed.
• Must be computer savvy and proficient in MS Office, particularly Word and Excel (formatting, formulas, etc.), as well as editing PDF files.
• Must be detail oriented and possess strong analytical skills.
• Experience with Outlook, calendar management and event planning a plus.
• Experience with Paylocity a plus.

What We Offer

• Medical, Dental, Vision, FSA
• 401K with matching
• Life Insurance
• Paid time off
• Annual bonus

Physical Requirements

Required to stand, walk and sit; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds.

Winholt Equipment Corp is an Equal Opportunity Employer.