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Proposal Mgmt Professional Sr in Oakland, California at Opterra Energy Services LLC

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Opterra Energy Services LLC
Oakland, California, 94607, United States
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Job Description

Purpose

The Proposal Management Senior is responsible for managing all activities related to the development, planning, and scheduling of proposals.

Other Duties and Responsibilities
  • Manage of all activities involved in the development of new business proposals, pre-qualifications, customer bid documents such as RFxs, and unsolicited customer proposals.
  • Project management of the RFx life cycle for multiple proposals at the same time.
  • Work closely with cross-functional teams to compose, edit, and produce business proposals, qualification packages, preliminary reports, presentations, and other materials.
  • Coordinate and lead proposal meetings, such as kick-off meetings, status calls, and reviews.
  • Develop a proposal schedule and responsibility matrix that communicates team member responsibilities and timelines to ensure timely development and delivery of proposals and all customer deliverables.
  • Lead the creation and continuous improvement of documentation required for proposals, presentations, and marketing materials. This may include developing graphics, improved formatting, and narrative content.
  • Work with the pursuit team to create a winning strategy using consistent messaging, customer “hot button” themes, discriminators, and compelling content that aligns with requirements and evaluation criteria.
  • Facilitate clear, informed, and efficient go/no-go decisions to support raising the win-ratio.
  • Conduct activities required to successfully perform proposals reviews and debrief to authors.
  • Manage the development of interview presentations, discussions, and proposal revisions.
  • Conduct and document proposal lessons learned and implement actions to improve process efficiencies.
  • Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes.
  • Maintain and improve corporate style/branding guidelines through all written documentation.
  • Work with proposal automation software, Responsive, primarily for content management and status reporting.

    • The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.

    May be required to work non-traditional hours to accommodate workload and delivery of deadline-driven proposals.

    The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.

    May be required to work non-traditional hours to accommodate workload and delivery of deadline-driven proposals.

    Requirements

  • Strong written and editorial skills.
  • Strong communication skills.
  • Commitment to detail.
  • High proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Adobe Acrobat.
  • 3+ years of experience for an energy, AEC, or similar firm preferred.
  • 3+ years of technical proposal management/writing experience preferred.
  • APMP Foundation-level certification. Practitioner or Professional preferred.
  • Knowledge of Responsive or other proposal automation software is not required but preferred.
  • For this position, you must have evidence of right to work in the U.S. There is no employer sponsorship of U.S. residency or work authorization with this role.

    • Essential Physical Abilities

  • Ability to meet highest attendance requirements.
  • Ability to communicate effectively, both written and verbally.
  • Ability to handle multiple assignments on a timely basis with a high degree of accuracy.
  • Ability to use personal computer, calculator, etc.
  • Could involve some lifting.

    • Education/Experience

    Bachelor's degree in related field (Marketing, Journalism, Communication, English, or related) and 5+ years of proposal management experience or 7+ years of proposal management experience.

    Working Environment

    Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is not exposed to weather conditions.

    The noise level in the work environment is usually moderate.

    Job Location

    Oakland, California, 94607, United States

    Frequently asked questions about this position

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