Accounting Manager in Saint Paul, Minnesota at Women's Advocates

Located in St. Paul, Minnesota, Women’s Advocates is known to many as the first shelter in the nation for people of all backgrounds fleeing domestic violence. Today, Women’s Advocates offers a robust continuum of safety services, including violence prevention education, phone-based crisis intervention, emergency help for victim-survivors escaping violence, and sustained safety, advocacy, and housing stability support as they begin their journey to a safer, more independent life. For more information, please visit our website: https://www.wadvocates.org

I. POSITION SUMMARY

The Accounting Manager is responsible for overseeing Women’s Advocates day-to-day accounting operations and ensuring accurate, timely, and reliable financial information. Working within a nonprofit environment with an annual budget of approximately $5 million, the Accounting Manager manages accounting processes, financial reporting, accounts payable and receivable, payroll coordination, reconciliations, and financial compliance. This position is part of a team of three, including an Accountant and Director of Finance.

This position is full-time, exempt with a requirement of 3 days in office and the otehr 2 days being remote. The budgeted pay range is $80,000 - $90,000 annually. This position is eligible for benefits including: medical, dental, vision, life insurance, 403b plan participation and matching, PTO and SST as well as other optional benefits.

II. DUTIES AND RESPONSIBILITIES

Accounting Operations

1. Manage the organization's day-to-day accounting functions and ensure transactions are accurately and timely recorded.
2. Maintain the general ledger and chart of accounts in accordance with nonprofit accounting principles.
3. Prepare and review monthly account reconciliations, including bank, credit card, payroll, and balance sheet accounts.
4. Oversee accounts payable and accounts receivable processes.
5. Monitor cash receipts, deposits, expenditures, and cash balances.
6. Maintain accurate financial records and supporting documentation.
7. Ensure appropriate segregation of duties and internal controls within accounting processes.
8. Identify opportunities to improve accounting procedures, systems, and workflows.
   
   Financial Reporting & Budgeting

1. Prepare monthly financial statements and management reports for organizational leadership and the Board of Directors.
2. Assist with development of the annual organizational budget and ongoing budget monitoring.

Grant & Restricted Fund Accounting

1. Maintain accurate accounting for restricted and unrestricted funds.
2. Track grant revenues and expenditures and ensure expenses are appropriately allocated.
3. Work with program and development staff to support accurate financial reporting for grants and contracts.
4. Prepare financial information required for grant reports, contracts, and other funder requirements.

Payroll

1. Coordinate payroll processing and ensure payroll-related accounting entries are accurate.
2. Reconcile payroll and related tax and benefit accounts.
3. Work collaboratively with Human Resources regarding employee changes that affect payroll and benefits.
4. Maintain appropriate documentation for payroll and employee-related financial transactions.

Audit & Compliance

1. Prepare audit schedules, supporting documentation, and responses to auditor requests.
2. Assist with preparation of the organization's annual tax filings and other required financial reports.
3. Maintain appropriate financial records in accordance with applicable retention requirements.

III. KNOWLEDGE, SKILLS, AND ABILITIES

1. Bachelor's degree in accounting, finance, business administration, or a related field, or equivalent combination of education and experience.
2. At least 5 years of progressively responsible accounting experience.
3. Experience managing accounting functions for a nonprofit organization, including restricted fund and grant accounting.
4. Experience with nonprofit financial statements and Form 990 reporting.
5. Strong knowledge of general accounting principles and financial reporting.
6. Experience with government contracts or other publicly funded programs.
7. Experience participating in an annual financial audit.
8. Experience with budgeting, financial analysis, account reconciliations, and audit preparation.
9. Strong attention to detail and commitment to accuracy.
10. Excellent organizational and time-management skills.
11. Strong written and verbal communication skills.
12. Ability to handle confidential information with discretion.
13. Proficiency with accounting software and Microsoft Excel or comparable spreadsheet software.

14. Strong interpersonal, communication, critical thinking, organizational, writing, and technology skills.

15. Experience working in a community-based, diverse organization.

16. Must be able to safely navigate multiple stairways throughout the workday to access work areas and perform essential job duties.

17. Demonstrated experience with and/or commitment to intercultural development and anti-racism work in the workplace.

18. Commitment to actively contributing to the organization being a safe space for members of the LGBTQ+ community.

19. If driving for WA, a valid driver’s license is required.

20. Criminal background check is required for this position.

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