Administrative Assistant in Portland, Oregon at Allen Construction Management Services LLC

We have an excellent opportunity for an Administrative Assistant to join our team. In this role, you will provide administrative support across multiple areas of the business, helping keep our office organized, efficient, and running smoothly. The ideal candidate is detail-oriented, customer-focused, highly organized, and enjoys supporting a variety of teams and projects.

Benefits/Perks
-Comprehensive health benefits available the first of the month following your start date
-401(k) Plan with 4% company match and immediate vesting
-Company-paid life insurance and Employee Assistance Program (EAP)
-12 paid company holidays, vacation, and sick leave
-Costco membership and additional employee perks
-Hybrid work schedule (minimum three days per week in-office)

Responsibilities
-Serve as the primary point of contact for the office, directing calls, visitors, and inquiries.
-Maintain a clean, organized, and professional office environment.
-Manage office supply, PPE, and equipment inventories.
-Support employee onboarding and offboarding activities in coordination with HR and IT.
-Coordinate employee safety training registrations, certifications, and training records.
-Assist with company events, employee engagement activities, and community outreach initiatives.
-Assist with fleet-related administrative activities, including registrations, maintenance coordination, and recordkeeping.
-Prepare, format, and distribute documents, reports, and correspondence.
-Deliver supplies, equipment, and materials to local employees and job sites as needed.
-Provide administrative support to leadership and various departments.
-Perform additional administrative duties and special projects as assigned.

Qualifications
-Previous experience in an administrative assistant, office assistant, office coordinator, customer service, executive assistant, or similar support role.
-Strong organizational and time-management skills with the ability to manage multiple priorities.
-Excellent written, verbal, and interpersonal communication skills.
-Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.
-Ability to maintain accurate records and confidential information.
-Strong attention to detail and commitment to customer service.
-Ability to work independently and collaboratively as part of a team.
-Familiarity with the architecture, engineering, or construction (A/E/C) industry is a plus.
-Valid driver's license and ability to travel locally as needed.

Expected Compensation Range: Compensation for this position is expected to fall within the posted range; however, final compensation will be based on factors such as relevant experience, qualifications, skills, certifications, and overall alignment with the position's responsibilities.

Please Note: ACMS Northwest is conducting this search directly and is not currently partnering with external recruiters or staffing agencies for this position. We kindly request that agencies refrain from submitting candidates or inquiries regarding placement services.