HCM Solutions Data Specialist at University of Pittsburgh – Pittsburgh, Pennsylvania

HCM Solutions Data Specialist

HCM Solutions - Pennsylvania-Pittsburgh - (26000416)

Looking to build a rewarding career in higher education HR? We're seeking an HR Data Specialist who thrives on accuracy, problem-solving, and exceptional service. In this role, you'll support critical faculty and academic employee transactions while developing expertise in HR systems, policies, and procedures. If you're detail-oriented, eager to learn, and excited about working in a dynamic university environment where your work directly impacts the employee experience, this opportunity is for you.

The HR Data Specialist will support the accurate processing and maintenance of faculty and academic employee transactions. This role is responsible for day-to-day data entry, quality checking, and error report corrections related to HR and Payroll actions. Data Specialists are expected to provide outstanding client support and guidance to the university community while working in HR systems and platforms.

Job Summary

Supports Human Resources by reviewing and maintain accurate data, employee records, and active job records and job postings. Assists with record audits and associated reports and effective customer service.

Essential Functions

Key responsibilities:

• Processes and reviews faculty and academic employee data, approval workflows, and documentation for University employment-related actions, including new appointments, reappointments, transfers, new hires, promotions, leaves of absence/sabbaticals, salary changes, position changes, and terminations.
• Reviews data for accuracy of employee actions including supplemental payments, error reporting triage, and new hire integrations.
• Supports compliance efforts by following established HR policies and procedures, ensuring actions are processed accurately and efficiently. Assists with record audits and mandatory reports.
• Identifies and escalates system processing issues to appropriate team members, contributing to process improvement initiatives that enhance the customer experience.
• Responds to routine inquiries and provides customer service support to clients from across the institution.
• Assists with data analysis, report preparation, and documenting procedures related to faculty and academic employee actions. This position provides an opportunity to develop operational expertise and knowledge of HR policies and procedures.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full-time regular

Job Classification: Staff.Human Resources Representative

Job Family: Human Resources

Job Sub Family: HR Shared Services

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $38,064.00

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable