Events & Program Coordinator at Harrisburg University – Harrisburg, Pennsylvania

The Events & Program Coordinator is a key member of the Office of Professional Development, responsible for the planning, coordination, and execution of in-person and virtual professional development events and programs, as defined below. This role ensures a high-quality participant experience through careful project management, and event design and logistics. The coordinator also supports the department’s outreach efforts through social media, email campaigns, and website updates, and plays a vital role in ensuring the visibility and professionalism of all events and programs.

KEY ROLE ACCOUNTABILITIES (Duties may vary, and other duties may be assigned.):

*PROGRAM = open enrollment programs, courses, and contract training, both virtual and in-person. It does NOT include cohort certificate programs.

• Coordinate the planning and delivery of professional development events and programs, ensuring all logistics, schedules, and technical requirements are met.
• Manage the execution of virtual learning environments to ensure high-quality delivery of online events and programs.
• Oversee speaker and facilitator engagement, ensuring all logistical, contractual, and scheduling needs are fulfilled.
• Support the execution of sponsor commitments during events, serving as the primary on-site contact for sponsor-related logistics and deliverables.
• Maintain and update public-facing event and program content, including webpages and branded materials.
• Contribute to promotional efforts for professional development offerings, including managing content for social media, newsletters, and print/digital outreach.
• Support internal communications and departmental planning, including meeting coordination, agenda preparation, and follow-up communications.
• Evaluate the success of programs and events, capturing feedback and summarizing key recommendations for improvement.

REQUIREMENTS OF ALL ASSOCIATES:

• Applies best efforts and full capability each day to the work assigned by own manager.
• Advises manager when:
• An assignment is not understood.
• An assignment conflicts with knowledge of the circumstances, current skills or available time/resources.
• Obstacles to completing the assignment exist or are likely to occur.
• Opportunities to better complete or improve the assignment exist or may occur.
• Understands and demonstrates our cultural expectations.

MINIMUM ROLE REQUIREMENTS:

• Bachelor's degree from an accredited institution OR
• One to three years of relevant work experience in planning and implementing professional development offerings, large, multi-session events, or project management