Executive Assistant in Miami, Florida at Parakeet Communities LLC

PARAKEET COMMUNITIES, LLC
Title: Executive Assistant to Director of Construction
FLSA Status: Exempt
Reports to: John Clark
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WHO WE ARE
Parakeet (KEET) is a real estate investment company that purchases and operates manufactured housing communities and RV parks. Our mission is to foster communities that change the perception of mobile communities and regard these residencies as the future of real estate in America. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to optimize achievement. We are committed to a safe, sustainable, and pleasant work environment. If you have a "yes" attitude and want to contribute to the success of Parakeet's rapid expansion, we encourage you to apply for the listed position and join the "flock!"

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Help prepare and reconcile expense reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Provide personal assistance to senior-level executives on an as-needed basis, including bill payment, file organization, etc.
• Follow up and provide status updates on property-level projects
• Prepare applications and other forms that need to be filed with respective agencies, insurance companies, lenders, and other affiliations
• Organize digital files and folders
• Help maintain website information, social media accounts (if experience applies)

QUALIFICATIONS AND EXPERIENCE
• 3 to 5 years Administrative or Clerical experience
• Proficient in Microsoft Office Suite; Outlook
• Outstanding organizational and time management skills
• Ability to multi-task and prioritize
• Excellent verbal and written communication skills and able to work well with others
• Keen attention to detail
• Good judgment and reasoning ability
• Discretion and confidentiality
• Ability to maintain a professional demeanor at all times
EQUAL OPPORTUNITY EMPLOYER
Parakeet is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations will be provided when requested by qualified individuals with disabilities, unless such accommodations would result in an undue hardship to the Company.