HR & Recruiting Coordinator in Ottawa, Ohio at Premier Gold, Silver, and Coin Association, LLC

About Premier Gold, Silver, and Coin Association, LLC

Premier GSC is a leader in the precious metals industry and is known for its dedication to quality and excellence. We help customers sell gold, silver, coins, jewelry, watches, antiques, and other valuable items through professional buying events held across the country.

Our team is committed to expert service, honest communication, and creating a positive experience for every customer. We are looking for dependable, motivated team members who are excited to contribute to a fast-paced and growing company.

We are hiring an HR & Recruiting Coordinator to help keep our hiring pipeline moving, support new hires through a smooth onboarding process, and serve as a reliable point of contact for employees. If you are highly organized, enjoy talking to people, and like being the person others count on to make sure nothing falls through the cracks, we would like to hear from you

About the role

The HR & Recruiting Coordinator serves as the day-to-day point of contact for hiring, onboarding, and employee support at Premier Gold Silver and Coin LLC. This role manages the applicant pipeline from application review and initial phone screens through interview coordination and new hire setup. The Coordinator also supports onboarding logistics, employee recordkeeping, benefits administration, and routine HR questions related to company policies and procedures.

This is a hands-on role with real variety. The right person will be comfortable managing multiple priorities, communicating professionally with candidates and employees, and maintaining confidential information with discretion.

Essential Duties and ResponsibilitiesRecruiting and Applicant ManagementMonitor incoming applications across all open positions and active job board postings.Review resumes for minimum qualifications and route qualified applicants to the appropriate hiring manager in a timely manner.Maintain organized records of all applicants, including stage of process, screening notes, and disposition.Conduct 15 - 30-minute initial phone screens for selected candidates to assess basic qualifications, communication skills, salary expectations, and availability.Schedule follow-up interviews between candidates and hiring managers.Keep candidates informed throughout the process and send timely status updates or decline communications as needed.Ensure resumes, applications, and candidate follow-ups do not get lost in the shuffle.Onboarding and New Hire SetupPrepare and distribute offer letters, new hire paperwork, and required federal and state forms, including I-9, W-4, state tax forms, direct deposit forms, and related documents.Initiate and track pre-employment background checks for new hires; ensure results are reviewed and cleared before the start date.Enter new employee information accurately into payroll, HRIS, and related internal systems.Coordinate the creation of company email addresses, system logins, and access credentials with internal IT support or third-party vendors.Coordinate the ordering, preparation, and distribution of initial equipment for new hires, including laptops, phones, supplies, uniforms, or branded materials as applicable.Assign required onboarding training modules and track completion.Help ensure each new hire has a smooth, organized first day and first week.Employee Support and Benefits AdministrationServe as the first point of contact for employee questions regarding the employee handbook, company policies, paid time off, and general HR procedures.Answer routine questions about benefits offerings, enrollment windows, and provider contacts.Escalate complex benefits, policy, or employee relations questions to leadership or the appropriate outside partner, such as the benefits broker.Distribute and collect benefits enrollment paperwork during open enrollment and for new hires.Maintain accurate and confidential employee files in compliance with applicable retention requirements.Compliance and RecordkeepingMaintain confidentiality of all employee and applicant information at all times.Ensure all required new-hire documentation is collected, verified, and properly filed.Support compliance with federal and state employment regulations, including I-9 and E-Verify requirements where applicable.Assist with employment verifications and routine HR reporting.Support HR leadership with administrative projects and process improvements as needed.QualificationsRequiredHigh school diploma or equivalent.1–3 years of experience in an HR, recruiting, administrative, or customer-facing role.Excellent written and verbal communication skills, including a professional and friendly phone presence.Strong organizational skills and attention to detail.Ability to manage multiple candidates, tasks, and deadlines simultaneously without dropping follow-ups.Proficiency with Microsoft Office, including Outlook, Word, and Excel.Comfortable learning new software systems, including applicant tracking, payroll, HRIS, or onboarding platforms.Demonstrated ability to handle confidential information with discretion and good judgment.Reliable, punctual, and able to work fully in-office at the Ottawa, OH location.Successful completion of a pre-employment background check is required as a condition of employment.PreferredAssociate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.Prior experience with an applicant tracking system, HRIS, or payroll platform.Familiarity with employment law basics, including FLSA, EEO, I-9, ADA, and related HR compliance requirements.Experience coordinating IT setup or onboarding logistics.PHR, SHRM-CP, or similar certification, or current work toward certification.Key CompetenciesOrganization and follow-through: Nothing falls through the cracks.People skills: Comfortable being the friendly, professional first point of contact for candidates, new hires, and employees.Discretion: Handles sensitive and confidential information appropriately.Self-starter mindset: Able to manage a queue, prioritize work, and move tasks forward without constant direction.Adaptability: Willing to wear multiple hats in a small, fast-moving company.Communication: Keeps candidates, managers, and employees informed clearly and professionally.What We OfferHourly pay of $17.00 – $20.00, commensurate with experience.Paid Time Off.Retirement plan.A meaningful role in a growing company where your work directly impacts every new hire.Variety across recruiting, onboarding, employee support, benefits coordination, and HR administration.Direct visibility with leadership and the opportunity to improve HR processes as the company continues to grow.A friendly, in-office team environment in Ottawa, OH.

Specific benefit eligibility, accrual rates, and plan details are outlined in the Employee Handbook and benefits enrollment materials.

Working ConditionsStandard office environment, fully in-person at the Ottawa, OH headquarters.Typical schedule is Monday–Friday during regular business hours.Primarily desk-based, with extensive use of computer, telephone, and email.Occasional lifting of boxes and equipment up to 25 lbs when assisting with new hire equipment distribution.How to Apply

Submit your resume below or through Indeed. In your cover note or application questions, please tell us briefly:

Why this role caught your eye.A quick example of a time you kept multiple things organized at once without dropping any of them.

We review every application personally and will be in touch with candidates who seem like a strong fit.

Pre-Employment Conditions

Employment with Premier Gold Silver and Coin LLC is contingent upon the successful completion of a pre-employment background check, verification of work eligibility through Form I-9, and reference checks where applicable.

Equal Opportunity Employer Statement

Premier Gold Silver and Coin LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Premier Gold Silver and Coin LLC reserves the right to modify this description at any time.