Payroll Specialist III in Holbrook, Arizona at Northland Pioneer College (AZ)

GENERAL STATEMENT OF RESPONSIBILITIES:
Responsible and knowledge-driven to ensure a service-oriented relationship with all district departments. Ensures the smooth and efficient operation of the district payroll office.
ESSENTIAL FUNCTIONS:

Standard Expectations:

1. Responsible for the calculations, data entry, and reconciliation of each district payroll cycle.
2. Responsible for the preparation of requisitions and disbursements for payment of voluntary and involuntary deductions.
3. Responsible for verification and ACH transmittal of Payroll Direct Deposit, Federal and State taxes, and other payroll expense payments promptly.
4. Responsible for the preparation of state and federally-mandated monthly, quarterly, and yearly reports.
5. Responsible for calculations of monthly insurance premiums, reconciliations, and payments.
6. Responsible for preparing payroll-related journal entries if needed.
7. Responsible for verifying wage and salary amounts and maintaining employee payroll files for current and past employees.
8. Responsible to keep up on new/changing payroll laws, mandates, and updates and implement as required.
9. Responsible for directing third-party vendors on modifications to the payroll software system. Includes updating business rules, taxes & benefits as well as testing software and troubleshooting and researching problems.
10. Responsible for drafting and completing of yearly payroll calendar.
11. Meets with and responds to inquiries regarding payroll questions, problems, issues, and updates.
12. Provide technical assistance to the Human Resources Department regarding payroll.
13. Assists with year-end reconciliations and audit requests.
14. Directs workload of part-time and temporary employees in the payroll office. Assigns duties and checks for completion to ensure payroll processes are timely and accurate.
15. Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

Standard Competencies:

COMPETENCIES	DESCRIPTION	PROFICIENCY
Technology	Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E-Sign), Google Applications (Drive), Slack, Zoom, WebEx, and various other Microsoft365 programs. Ability to learn new software.	Intermediate
Communication	Ability to communicate effectively with faculty, staff, and the general public. Excellent intrapersonal skills.	Advanced
Diversity & Multi-Culturalism	Ability to work in a diverse, multi-cultural environment.	Advanced
Flexibility & Adaptability	Ability to adapt to the demands of any given day/time.	Intermediate
Self-Awareness	Ability to reflect on self-performance and growth opportunities.	Basic
Continual Improvement	Ability to seek opportunities for professional growth.	Basic
Action Oriented	Ability to make decisions and take action. Sound office management and workflow administration.	Intermediate
Confidentiality	Ability to maintain confidentiality.	Advanced
Physical	Ability to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hearing or listening in the normal range (corrected), and speaking and giving directions. Ability to sit for prolonged periods using a computer.	Basic

MINIMUM QUALIFICATIONS:

• High school diploma or GED.
• Three (3) years of progressively responsible payroll experience.
• Understanding of confidential work environment.

PREFERRED QUALIFICATIONS:

• Associate’s Degree.
• Higher Education professional experience.

BENEFITS:
Based on College Procedure employees may be eligible for up to:
• Single Coverage Medical Insurance
• Optional Employee Pay Dental/Vision Insurance
• 4 Personal Days
• 12 Holiday Days
• 5 Days of Spring Break Leave
• 10-20 Days of Annual Leave (depending on service length)
• 18 Sick Days that can accrue up to 130 Days
• Professional Development Opportunities
• Arizona State Retirement System membership
• Life Insurance
• Long-Term Disability Insurance