GRANTS ADMINISTRATOR in St. George, Utah at St. George, City of (UT)

Job Title: GRANTS ADMINISTRATOR
Salary Range: $66,610.00 Annually
Location: City Hall - St. George, UT
Job Type: Full-Time
Job Number: 202600067
Department: CITY MANAGER

Job Description: Position Summary

Under the direction of the Budget Manager, coordinates and administers the City’s grant program
activities across the organization. Primary responsibilities include researching and identifying grant
funding opportunities, preparing and submitting grant applications, administering awarded grants, and
coordinating with the Finance Department on grant reporting, compliance requirements, financial
administration, and grant closeout activities.

Works collaboratively with City departments to identify funding opportunities and gather information
necessary to support grant applications and grant administration requirements. Coordinates with the
City Manager’s Office regarding strategic funding priorities, budget needs, and projects or initiatives
that may qualify for grant funding. Works closely with the Finance Department on reimbursement
requests, audits, reporting requirements, compliance activities, and other grant-related financial
matters. Maintains communication and coordination with federal, state, regional, and local funding
agencies regarding grant requirements, reimbursements, reporting, and compliance matters.

Essential Functions/Typical Working/Mental Demands/Working Conditions

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Coordinates and administers grant programs and grant-related activities across City departments and divisions.
• Researches and identifies local, state, federal, and private grant opportunities that support City priorities, operational needs, and capital initiatives.
• Works collaboratively with executive leadership, the budget team and City departments to identify, prioritize, and pursue grant funding opportunities.
• Prepares and submits grant applications in coordination with City departments for a variety of funding programs and agencies.
• Manages awarded grants including reimbursements, reporting requirements, budget tracking, compliance monitoring, amendments, and closeout activities.
• Coordinates with the Finance Department regarding grant-related financial reporting, reimbursements, audits, compliance requirements, and fiscal administration.
• Maintains communication and working relationships with federal, state, regional, and local funding agencies, consultants, and external partners.
• Researches and maintains knowledge of, funding trends, regulatory changes, and best practices in grant administration.
• Prepares reports, presentations, and updates for departments, executive leadership, and City Council as needed.
• Researches, compiles, and analyzes financial, operational, demographic, and statistical information from City systems, outside agencies, and publicly available sources.
• Uses Microsoft Office, Google Workspace, financial systems, grant portals, and other software utilized by the City.
• Assists with the City’s annual budget process and related assignments as needed.
• Performs other job-related duties as assigned.

Typical Physical/Mental Demands/Working Conditions
Work is generally performed in an office environment with frequent use of computers and standard office equipment. Requires the ability to communicate effectively, manage multiple projects simultaneously, and meet deadlines. May involve occasional evening meetings, early morning meetings, or limited travel for training, conferences, or grant-related activities.
Qualifications

Education: Graduation from an accredited college or university with a bachelor’s degree in public administration, business administration, finance, accounting, or a related field.

Experience: Two (2) years of progressively responsible experience in grant administration, grant management, grant compliance, grant writing, or closely related work is required. Experience coordinating federal or state grants within a governmental or public sector environment is preferred. Experience with public safety related grant programs preferred.

Licenses and or Certification:
Valid Utah Driver License or ability to obtain one within a reasonable time after hire.

Knowledge, Skills, and Abilities

Knowledge of:

• Federal, state, and local grant programs, procedures, and compliance requirements
• Government budgeting, financial administration, and public procurement practices
• Research methods, data analysis, and record keeping principles
• Applicable federal, state, and local laws, regulations, and reporting requirements
• Microsoft Office, Google Workspace, spreadsheets, databases, and grant management systems
• Effective customer service, communication, and public relations practices

Skills in:

• Grant research, writing, administration, and compliance tracking
• Managing multiple projects, deadlines, and priorities simultaneously
• Researching, compiling, and analyzing financial and operational information
• Preparing clear and accurate reports, documentation, and correspondence
• Communicating effectively verbally and in writing
• Building collaborative working relationships with departments, agencies, and stakeholders

Ability to:

• Interpret and apply grant requirements, regulations, and policies
• Work independently with limited supervision while coordinating with multiple stakeholders
• Maintain accurate records and organized documentation
• Exercise sound judgment, professionalism, and diplomacy in challenging situations
• Use standard office equipment and software applications necessary to perform assigned duties

Benefits for full-time employees:

Health Care

The City of St. George covers 100% of the premiums for the High Deductible health plan for full-time employees and their qualified dependents. The City also offers two Traditional medical plans. Employees have the option to upgrade to one of the City’s Traditional medical plans with a lower deductible by paying a premium for the selected plan. The City also offers voluntary benefits including dental insurance, vision insurance, flexible spending and health savings accounts, and retirement savings plans at the employee’s cost and discretion. Health care coverage begins the first day of employment.

Retirement

The City fully funds an employee pension plan through Utah Retirement Systems for each active full-time employee.

Paid Time Off

Paid time off (PTO) hours are accrued according to the number of hours paid. Based on a full 40-hour work week, paid time off is accrued as follows: 2 weeks for years 0 through 3.99, 3 weeks for years 4 through 11.99, and 4 weeks for 12+ years.

Holidays

The City has 13 paid holidays each year. If unused, holiday time can be used as Paid Time Off.

Sick Leave

The City provides 12 days of sick leave each year. You can accrue sick leave without limit.

Life Insurance

All active full-time employees enrolled in the employer sponsored medical plan are provided with $50,000 worth of life insurance. Spouses and dependents are provided with $5000 and $2500 respectively. Full-time employees are also provided with an AD&D policy for $50,000.

Long Term Disability

All active full-time employees enrolled in the employer sponsored medical plan are provided with LTD insurance benefits.

Educational Assistance Program

The City offers a reimbursement of 75% of the tuition and required student fees, up to $2,000 per fiscal year, for pre-approved courses for full-time employees when the employee meets the eligibility requirements. This reimbursement is not a guarantee, it is subject to the approval of the Department Head. Reimbursement will be reduced by any other financial aid that does not have to be repaid, such as the GI Bill, scholarships and grants.

Employee Assistance Program

The City offers an Employee Assistance Program to give full-time employees an additional level of support for personal, financial, and family issues. The Employee Assistance Program is 100% Confidential, offers a 24/7 Crisis Support Line, and there are no limits for sessions with a licensed counselor.

Recreation Benefit

Free or discounted access to all 4 City Golf Courses, swimming pools and Recreation Center is available to all full-time employees.

Note: Golf course privileges are based on availability. Employees can book a tee-time within 24 hours or the same day, but may be turned away if there are no available tee-times. If you happen to be golfing with at least 2 paying customers; tee times can be set with more advance notice, but are still based on availability. Red Hills Golf Course will not be available to schedule tee times in advance --- walk on play based on availability only.

Voluntary Benefits

Short-Term Disability, Supplemental Life Insurance, Accidental Death and Dismemberment Insurance, Accident Insurance, and Hospital Indemnity Insurance; each are available on a voluntary basis to all Active Full-Time employees enrolled in an employer sponsored medical plan.

PDF of this information is available
Have you graduated from an accredited college or university with a bachelor’s degree in publicadministration, business administration, finance, accounting, or a related field?

• Yes
• No

Do you have at least two (2) years of progressively responsible experience in grant administration, grantmanagement, grant compliance, grant writing, or closely related work?

• Yes
• No