Legal Assistant (Real Estate) in El Paso, Texas at GORDON DAVIS JOHNSON & SHANE P

About Gordan Davis Johnson Shane & Snider P.C.

As one of the El Paso’s leading law firms, we serve a broad range of clients with practices in real estate, complex and international corporate transactions; restructurings; high-stakes litigation and trials; tax audits, among many other corporate client needs. In every engagement we focus on our clients, resolving their concerns and ensuring their needs are met and, as a result, have long-standing client relationships. Key to our success in maintaining our client relationships is our commitment to obtaining and retaining a highly talented and dedicated staff.

Benefits include:

- 401(k)

- Health insurance

- Dental insurance

- Paid sick time

- Paid time off

Essential Job Functions:

-Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm’s software (including Office, Adobe Acrobat and DMS).

-Document comparison, revisions, and proofreading.

-Answering phones, entering attorney time, managing calendars, and expense reimbursements along with other general secretarial duties and projects as assigned.

-Document Preparation: Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Legal Assistant is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings.

-Administrative Support: Processes conflict checks and New Client/New Matter forms; enters attorney time (Orion); processes expense reports; receives, places, and screens telephone calls; schedules teleconference meetings; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations) etc.

-File Maintenance: Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm’s practices and Document Management System.

-Customer/Client Service and Teamwork: Provides assistance to other Legal Assistants within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment.

-Professional Demeanor: Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex Legal Assistant activities which may be highly confidential and sensitive and requires discretion and diplomacy.

-High school diploma or general education degree (GED).

-The ability to work the core business hours of 8:30 am - 5:00 pm with flexibility for overtime, as required.

-1-5 years of experience as an administrative assistant, legal assistant, legal secretary, or paralegal (preferably in a law firm with corporate, business, tax, real estate or other type of transactional experience).

-Detail-oriented and highly organized.

-Excellent verbal and written communication skills and professional demeanor.

-Strong interpersonal and communication skills along with the ability to work collaboratively within a team.

-Strong knowledge of Microsoft Office, including Word, Excel, and Outlook.

-Strong knowledge of Adobe Acrobat DC.

-Bilingual: Fluent in both English and Spanish (preferred).