Maintenance Clerk in Lawrence, Massachusetts at JSB Industries Inc

The Maintenance Clerk provides administrative and clerical support to the Maintenance Department by maintaining accurate records, coordinating communications, and ensuring the timely processing of maintenance-related documentation. This role plays a key part in supporting maintenance operations through effective organization, data management, and inventory control.

• Enter, document, and maintain work orders within the maintenance management system.
• Prepare and distribute daily reports, including start-up sheet updates and facility efficiency reports.
• Monitor, document, and adjust spare parts inventory levels to ensure accurate stock records.
• Process and submit documentation required for vendor and contractor invoicing and payment.
• Maintain and update Preventive Maintenance (PM) schedules and records within the maintenance database.
• Organize, file, and maintain maintenance records, equipment documentation, and departmental reports.
• Track open, pending, and overdue work orders and communicate status updates to management as needed.
• Assist in preparing reports related to maintenance performance metrics, equipment downtime, labor utilization, and maintenance costs.
• Order, receive, and replenish office supplies and maintenance-related materials.
• Provide general administrative support to the department, including data entry, document preparation, filing, copying, and recordkeeping.
• Support maintenance personnel and management by ensuring accurate and timely documentation of maintenance activities.

Qualifications

• High school diploma or GED required; additional administrative or technical training preferred.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with computerized maintenance management systems (CMMS) preferred.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.