Accounts Payable in Ontario, California at Gold Star Foods

TITLE: AP Specialist
DIVISION: Accounting & Finance
REPORTS TO: AP Manager
FLSA CLASSIFICATION: Non-Exempt/Hourly
Onsite Position (Ontario, California)

GS Foods is a leading specialty food distributor serving primarily K-12 schools in addition to other specialized end markets.

POSITION OVERVIEW:

This is a critical support role for the Accounting & Finance team. The AP Specialist works closely with the Accounting & Finance team and other departments within the organization.

PRINCIPLE RESPONSIBILITIES:

• Reviews, research and processes product vendor invoices according to the set timeline & procedures

• Manage division email inbox, reply timely to inquiries.

• Work with the appropriate departments to research and resolve "discrepancy" issues

• Reviews, research and processes all vendor communicated variances timely

• Manage vendor/AP aging: resolve aged items, credits, and rebates.

• Reconcile vendor statements with ERP

• Processes all open PRAs according to the established timeline and procedures (weekly)

• Prepares weekly payment run reports and review for accuracy

• Works with purchasing to resolve PO and invoice discrepancies

• Documents issues beyond his/her control, and reviews with the supervisor in a timely manner

• Provides management with reports, data, and analysis as requested

• Full understanding of Procure to Pay processes, AP month end accrual process

• Accurately code invoices to proper general ledger account, division and obtain proper approval for non PO invoices.

• Ability to manually enter 65-100 invoices/day

• Assist with incoming and outgoing calls/mail/packages as needed

• Perform other duties as assigned.

REQUIRED SKILLS:

• Good understanding of accounting and financial reporting principles and practices

• Ability to demonstrate advanced analytic skills, including excellent mathematical skills

• Working knowledge of Excel (Pivot Tables & VLOOKUP) and other ERP software (Microsoft Navision is a plus).

• Excellent verbal and written communication skills.

• Excellent interpersonal skills with the ability to collaborate with multiple levels and multiple departments within an organization.

EDUCATION/EXPERIENCE:

• High School Diploma (Required). 2- or 4-year college degree (Preferred)

• Minimum of 2 years’ experience in Accounts Payable

• 2-5 years' work experience in the foodservice industry (Preferred)

• Hands on knowledge and experience with PO processing & 3-way matching. (Required)

• Analytical and problem-solving experience and ability

• Intermediate level knowledge of Microsoft Office (Excel, Word required)

• Excellent verbal and written communication skills

Hourly Range: $26.00-$28.00

WORKING CONDITIONS AND PHYSICAL DEMANDS:
This is a professional office environment. Primary office environment is ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periods throughout the day. Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques are required. May include lifting up to 25 pounds on occasion.

BENEFITS/PERKS:

• Medical Insurance

• Flexible Spending Account (FSA)

• Dental Insurance

• Vision Insurance

• 401(k) Savings Plan

• Generous vacation & paid holidays

• Life Insurance

• Headquarters: Ontario, CA

EOE M/W/Vet/Disabled

The above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements as the employee may be required to perform any other duties as assigned. In the event of an absence where the Buyer cannot perform these duties, the Manager will determine who shall perform these duties.

Affirmative Action Statement:

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state or local law.