Assistant Facilities Manager in Lubbock, Texas at YWCA of Lubbock

Job Summary
The ideal candidate will provide support in managing the day-to-day operations of our facilities, ensuring a safe, efficient, and well-maintained environment. From overseeing maintenance tasks to coordinating vendor relationships, the Assistant Facilities Manager plays a crucial role in maintaining a positive and functional workspace.

Essential Job Responsibilities

• Facility Maintenance: Coordinate and oversee routine maintenance, repairs, and inspections to ensure the facility operates smoothly.
• Safety Compliance: Monitor and enforce safety protocols, ensuring the facility meets all regulatory requirements. Conduct regular safety inspections.
• Vendor Management: Collaborate with vendors for services such as janitorial, landscaping, and maintenance. Evaluate vendor performance and negotiate contracts.
• Space Planning: Assist in optimizing facility layout and space utilization to enhance efficiency and accommodate organizational needs.
• Budget Oversight: Support the Facilities Manager in budget planning and tracking expenditures related to facility maintenance and improvements.
• Emergency Response: Develop and implement emergency response plans. Coordinate with relevant teams to ensure a swift and effective response to incidents.
• Record Keeping: Maintain accurate records of facility-related activities, including maintenance schedules, equipment inventory, and safety documentation.
• Team Collaboration: Collaborate with cross-functional teams to address facility-related needs and support various departments.
• Other duties as assigned.

Job Qualifications

• Learn and support the YWCA mission, vision, and policies to meet the goals of the organization without compromise, serving as a role model for the Lubbock community both in demeanor and in life-style habits.

• High School Diploma or GED. Associates Degree or higher is preferred.
• Proven experience in facility management or a related role.
• Strong organizational and multitasking skills.
• Knowledge of safety regulations and facility management best practices.
• Excellent communication, interpersonal skills and leadership skills
• Proficient in using facility management software and Microsoft Office suite.
• Present self professionally in appearance and mannerism at all times. Pass a criminal history background check and FBI fingerprint check
• Flexibility to work irregular hours from time to time, including evenings or weekends.
• Infrequent travel: 0-10 days/year.

Physical Requirements
The physical demands described here are representative, though not comprehensive, of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly sit, stand, bend, crouch, stoop, walk, climb stairs, use hands and fingers, reach with hands and arms, feel, talk, hear, and see.
• Able to climb on ladders and on top of building for maintenance purposes.
• Regularly lift and/or move equipment and furnishings. Very physical job.
• Able to be on feet up to eight hours a day.

Work Environment
The work environment characteristics described here are representative, though not comprehensive, of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions.

• Noise level varies between quiet and loud.
• Pace varies between deliberate and fast.
• Outdoor climate varies between cold and hot, including conditions such as wind, dust, and precipitation. Occasionally work at outdoor and indoor events for extended periods.