HRIS and Technology Operations Specialist in Van Nuys, California at The Educare Foundation

HRIS and Technology Operations Specialist

Position Title: HRIS and Technology Operations Specialist

Position Code: HRISTOS

Department: Human Resources

Reports To: Senior Human Resources Manager

Employment Status: Full-Time, Nonexempt

Work Arrangement: Hybrid – Van Nuys, California

Pay Range: $30.00–$33.00 per hour

About EduCare Foundation

At EduCare Foundation, we believe that love is the foundation of education and that every young person deserves the opportunity to learn, lead, and thrive.

Through expanded learning, academic enrichment, social-emotional learning, and student-support programs, we partner with schools and communities across Los Angeles County to help young people build confidence, discover their strengths, and reach their full potential.

Our mission is to inspire and empower young people to become responsible global citizens, courageous and compassionate leaders, and to live their dreams. Guided by our Heartset® Education approach, our employees create safe, caring, and engaging spaces where students feel seen, supported, and inspired.

When you join EduCare, you are not simply accepting a job—you are becoming part of a mission-driven community committed to shaping brighter futures.

Position Summary

The HRIS and Technology Operations Specialist supports EduCare Foundation by maintaining accurate employee information, administering HR systems, producing workforce reports, and providing day-to-day technology support across the organization.

This position is responsible for HRIS data integrity, employee account administration, technology and equipment tracking, routine troubleshooting, reporting, and coordination with external technology vendors.

The HRIS and Technology Operations Specialist reports to the Senior Human Resources Manager and works closely with Payroll, Finance, Program Operations, and other departments to ensure employee systems, data, and technology resources are accurate, accessible, and effectively maintained.

Why Join EduCare?

In this role, you will have the opportunity to combine HR, data, systems, and technology to strengthen the operations that support hundreds of employees across EduCare.

You will have the opportunity to:

• Help improve the systems and processes employees rely on every day.
• Develop expertise in HRIS administration, reporting, data analytics, and technology operations.
• Identify opportunities to improve accuracy, efficiency, and the employee experience.
• Work collaboratively across Human Resources, Payroll, Finance, and Program Operations.
• Build experience supporting a large, multi-location workforce.
• Contribute to a mission-driven organization committed to supporting young people and communities.

If you are highly organized, technology-minded, analytical, and enjoy solving problems and improving processes, we would love to learn more about you.

What You’ll Do

HRIS Administration and Data Integrity

• Process new hires, rehires, transfers, promotions, compensation changes, leaves, supervisor changes, and terminations in Paylocity.
• Maintain accurate employee, position, department, location, cost-center, and reporting-relationship data.
• Review Change of Status forms and conduct routine HRIS audits to identify and correct missing, duplicate, outdated, or inconsistent information.
• Maintain electronic employee records and reconcile HRIS information with Payroll, Recruiting, Finance, and benefits records
• Assist employees and managers with Paylocity access, system questions, configuration updates, testing, and new processes.

Reporting and Tracking

• Produce recurring and ad hoc reports related to headcount, vacancies, hiring, turnover, transfers, leaves, and employment-status changes.
• Maintain HR compliance trackers, dashboards, reporting calendars, and follow-up items.
• Prepare accurate workforce data for leadership, audits, legal requests, grants, insurance matters, and organizational planning.
• Identify trends, discrepancies, and outstanding items and communicate concerns to HR leadership.
• Document reporting procedures and maintain clear step-by-step instructions.

Technology Operations

• Create, modify, and deactivate employee email and system accounts during onboarding, transfers, and separations.
• Maintain an accurate inventory of laptops, phones, tablets, badges, hotspots, and other organizational equipment.
• Coordinate the distribution, transfer, return, and documentation of equipment.
• Provide basic troubleshooting for accounts, passwords, software access, printers, equipment, meetings, and training sessions.
• Maintain technology-support records, conduct access audits, and coordinate unresolved technical or security issues with external vendors.

Supervisory Responsibilities

This position does not have formal employee supervisory responsibilities.

Required Qualifications

Education

Bachelor’s degree from an accredited four-year college or university in Human Resources, Business Administration, Information Systems, Data Analytics, or a related field.

Experience

• At least two years of experience in HR operations, HRIS administration, data reporting, technology support, or a related function.
• Experience using Paylocity or another HRIS.
• Experience maintaining confidential records, producing reports, and identifying or correcting data discrepancies.

Knowledge, Skills, and Abilities

• Intermediate proficiency with Microsoft Excel or Google Sheets, including pivot tables, lookup functions, formulas, filters, data validation, and data reconciliation.
• Ability to learn and administer technology platforms and troubleshoot routine user issues.
• Ability to explain systems and technical information clearly to employees and managers.
• Strong attention to detail, organization, communication, customer service, and follow-through.
• Ability to manage recurring responsibilities, competing priorities, and deadlines.
• Ability to recognize delays or issues and proactively request assistance when appropriate.
• Strong analytical and problem-solving skills.
• Demonstrated discretion when handling confidential employee and organizational information.
• Ability to work independently while collaborating effectively across departments.

Preferred Qualifications

• SHRM-CP, PHR, data analytics, information technology, or related professional certification.
• Experience administering Google Workspace accounts and access permissions.
• Previous experience in HR technology, IT support, help-desk support, or systems administration.
• Experience with HRIS implementation, system configuration, data migration, or process automation.
• Experience maintaining equipment inventories or coordinating external technology vendors.
• Experience developing dashboards in Excel, Google Sheets, Power BI, or Looker Studio.
• Experience supporting a multi-location organization or a large hourly or part-time workforce.

What Success Looks Like at EduCare

Data Accuracy and Integrity

Maintains accurate, complete, and timely employee and organizational data and proactively identifies and resolves discrepancies.

Technology and Systems

Uses technology effectively, learns new systems quickly, troubleshoots routine issues, and identifies opportunities to improve processes and the employee experience.

Service and Responsiveness

Provides timely, professional, and solution-focused support to employees, managers, and organizational partners.

Communication

Communicates clearly and professionally, explains technical information in an understandable way, and keeps appropriate individuals informed of issues and progress.

Planning, Quality, and Accuracy

Organizes responsibilities effectively, meets deadlines, reviews work for accuracy, and maintains reliable documentation and reporting.

Initiative and Problem-Solving

Takes ownership of responsibilities, identifies potential issues before they become larger problems, uses sound judgment, and seeks assistance when appropriate.

Collaboration and Community

Works effectively with Human Resources, Payroll, Finance, Program Operations, external vendors, and other organizational partners.

Professionalism and Integrity

Protects confidential information, follows through on commitments, maintains professional boundaries, and demonstrates sound judgment when handling employee and organizational information.

Adaptability

Responds constructively to changing priorities, system updates, organizational needs, and unexpected technical or operational issues.

Dependability and Accountability

Takes responsibility for assigned work, meets deadlines, communicates delays promptly, and follows responsibilities through completion.

Schedule and Work-Location Requirements

• This is a full-time, hourly position scheduled to work approximately 40 hours per week.
• The position follows a hybrid work schedule and requires regular onsite availability at EduCare Foundation’s Van Nuys office
• Additional onsite attendance or travel to EduCare locations throughout the Los Angeles area may be required for meetings, training, equipment support, or other operational needs.
• Occasional schedule adjustments may be required to support organizational or technology needs.

Compensation and Benefits

• The anticipated pay range for this position is $30.00–$33.00 per hour. The starting rate will be based on the selected candidate’s relevant experience, education, certifications, technical skills, and overall qualifications.
• Eligible full-time employees may participate in EduCare Foundation’s benefits programs, including medical, dental, and vision coverage, paid time off, paid holidays, retirement benefits, and other benefits offered under the applicable plans.

Pre-Employment and Continuing Requirements

Before beginning employment, the selected candidate must:

• Successfully complete all applicable background and pre-employment requirements.
• Provide proof of a negative tuberculosis test dated within 60 days before the hire date.
• Complete required employment and onboarding documentation.
• Following hire, the employee must complete all assigned organizational, safety, compliance, and technology-related training and maintain any certifications or requirements associated with the position.

Equal Employment Opportunity

EduCare Foundation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, age, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender, gender identity, gender expression, marital status, military or veteran status, physical or mental disability, medical condition, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

EduCare Foundation provides reasonable accommodations to qualified applicants and employees with disabilities and for other reasons required by applicable law. Applicants who need a reasonable accommodation during the application or hiring process may contact Human Resources at hr@educarefoundation.com.