ACE Initiative Site Administrator in North Hollywood, California at The Educare Foundation

About EduCare Foundation

At EduCare Foundation, we believe that love is the foundation of education and that every young person deserves the opportunity to learn, lead, and thrive.

Through expanded learning, academic enrichment, social-emotional learning, and student-support programs, we partner with schools and communities across Los Angeles County to help young people build confidence, discover their strengths, and reach their full potential.

Our mission is to inspire and empower young people to become responsible global citizens, courageous and compassionate leaders, and to live their dreams. Guided by our Heartset® Education approach, our employees create safe, caring, and engaging spaces where students feel seen, supported, and inspired.

When you join EduCare, you are not simply accepting a job—you are becoming part of a mission-driven community committed to shaping brighter futures.

Position Summary

The ACE Initiative Site Administrator helps bring EduCare Foundation’s mission to life by coordinating comprehensive, year-round student-support services at an assigned middle school or high school.

The ACE Initiative—Achievement and Commitment to Excellence—integrates social-emotional learning, academic support, college and career access, parent engagement, professional development, and school-community partnerships to help students succeed in school and prepare for life beyond graduation.

Working closely with the Program Director, school administrators, counselors, teachers, EduCare employees, families, and community partners, the Site Administrator develops and coordinates services responsive to the needs of the school community. The position supports students in strengthening self-awareness, self-management, social awareness, relationship skills, and responsible decision-making.

The Site Administrator also coordinates college-access activities, monitors program outcomes, maintains grant compliance, analyzes student and program data, connects students with appropriate resources, and may supervise in-class or after-school tutors when those services are included in the school’s program.

Why Join EduCare?

As an ACE Initiative Site Administrator, you will have the opportunity to build a network of support around students and help remove barriers that can prevent young people from reaching their full potential.

In this role, you will have the opportunity to:

• Make a meaningful difference in students’ academic, social, emotional, and postsecondary development.
• Help students build confidence, strengthen relationships, and make responsible decisions.
• Guide students through college and career exploration, preparation, and application processes.
• Create programs and lessons responsive to the needs of the school community.
• Build partnerships with educators, families, and community organizations.
• Use data to strengthen services and demonstrate program impact.
• Develop leadership, program-management, and school-partnership experience.
• Work alongside colleagues who believe in leading with empathy, integrity, and heart.

If you are an organized and compassionate professional who can turn relationships, ideas, and data into meaningful opportunities for students, we would love to learn more about you.

What You’ll Do

In this role, you will coordinate student services, social-emotional learning, college access, school partnerships, grant compliance, data collection, and program quality. Your primary responsibilities will include:

ACE Initiative Program Administration

• Develop, coordinate, implement, and evaluate ACE Initiative services at the assigned school site.
• Work with the Program Director and school leadership to identify student and school-community needs, establish program priorities, and develop implementation plans.
• Coordinate a comprehensive combination of social-emotional learning, academic support, college access, parent engagement, professional development, and student-support services.
• Establish annual, semester, monthly, and weekly implementation plans aligned with ACE Initiative goals and school-site priorities.
• Monitor program progress, identify challenges, recommend adjustments, and support continuous improvement.
• Maintain knowledge of EduCare’s expanded-learning and student-support services and encourage eligible students to participate.
• Represent EduCare Foundation professionally within the school community, including with students, families, faculty, administrators, staff, and community partners.
• Attend required EduCare, ACE Initiative, school-site, professional-development, and program-related meetings.

Social-Emotional Learning and Student Support

• Develop and facilitate age-appropriate social-emotional learning activities, advisory lessons, and student-development programs.
• Incorporate self-awareness, self-management, social awareness, relationship skills, and responsible decision-making into program services.
• Develop lessons and activities addressing communication, healthy relationships, conflict resolution, goal setting, personal safety, responsible decision-making, and student well-being.
• Build positive and supportive relationships with students and create an environment where young people feel seen, heard, valued, and encouraged.
• Help students identify challenges, establish goals, strengthen skills, and connect with appropriate school or community resources.
• Recognize when a student concern requires support beyond the scope of the position and promptly refer the matter to an appropriate counselor, administrator, mandated reporter, or other designated professional.
• Maintain appropriate professional boundaries and protect confidential student and family information.

College and Career Access

• Develop and facilitate ACE Advisory, college-access, career-awareness, and postsecondary-planning lessons for applicable grade levels.
• Help students understand graduation, A–G, college, career, financial-aid, and postsecondary-planning requirements and opportunities.
• Support students in developing academic, college, career, and postsecondary goals.
• Monitor student progress through applicable college-research, application, financial-aid, and enrollment milestones.
• Collaborate with school counselors and authorized school personnel to help students access accurate academic and postsecondary information.
• Use available student data, within the scope of the position and school authorization, to support appropriate student programming and referrals.
• Connect students and families with college-access events, workshops, resources, and other educational opportunities.

Programs, Workshops, and Family Engagement

• Plan and coordinate ACE Programs, ACE Workshops, ACE HeartBeats, professional-development workshops, parent workshops, and other assigned services.
• Collaborate with school administrators, school employees, families, community partners, and EduCare’s ACE Programs team to coordinate logistics and program delivery.
• Develop implementation plans, schedules, materials, communications, and follow-up activities for workshops and events.
• Support parent and family engagement by providing relevant information, resources, and opportunities to participate.
• Help ensure that programs and workshops are welcoming, organized, accessible, and responsive to the school community.
• Collect participant feedback and use it to strengthen future services.

School and Community Partnerships

• Develop collaborative working relationships with school administrators, counselors, teachers, support staff, and other school-site personnel.
• Coordinate ACE Initiative services with the school’s academic, student-support, and community-engagement priorities.
• Communicate program progress, needs, successes, and concerns to appropriate school and EduCare personnel.
• Identify community organizations and service providers that may offer relevant resources, programs, or support.
• Coordinate approved partnerships and referrals in collaboration with school leadership and the Program Director.
• Help students and families identify and access appropriate school, district, and community resources.
• Maintain clear boundaries regarding EduCare’s role and follow all applicable approval, confidentiality, and referral procedures.

Grant Compliance and Program Outcomes

• Understand and implement applicable grant goals, objectives, service commitments, deliverables, and documentation requirements.
• Monitor progress toward required participation, service, and outcome goals.
• Maintain accurate records demonstrating program implementation and grant compliance.
• Identify potential compliance concerns or missed deliverables and promptly notify the Program Director.
• Support required grant reports, evaluations, audits, monitoring visits, and other compliance activities.
• Use program and participant data to assess effectiveness and recommend improvements.
• Protect confidential information and follow all applicable data-security and record-retention procedures.

Records Maintenance and Data Collection

• Collect, review, enter, organize, analyze, and maintain data related to student attendance, behavior, achievement, participation, and program outcomes.
• Collect daily attendance records for ACE Initiative programs, tutoring, workshops, and activities.
• Distribute, collect, review, and maintain student registration forms.
• Maintain detailed notes regarding program activities, successes, challenges, student needs, and follow-up actions.
• Prepare and submit accurate weekly and monthly reports, program-outcome data, grant documentation, and other required information.
• Distribute, collect, and analyze social-emotional learning surveys completed by students, families, teachers, or other participants.
• Communicate relevant assessment and program information to authorized students, families, school personnel, and EduCare leadership.
• Prepare and submit administrative and program reports to ACE Initiative management by established deadlines.
• Review records for completeness and promptly resolve or report discrepancies.
• Use data to identify participation trends, service gaps, student needs, and opportunities for program improvement.

Tutor and Service Coordination

• Coordinate in-class or after-school tutoring services when those services are included in the school’s ACE Initiative program.
• Help establish tutor schedules, assignments, expectations, attendance procedures, and documentation requirements.
• Provide tutors with day-to-day direction, resources, feedback, and support.
• Monitor tutoring implementation, student participation, documentation, and alignment with program expectations.
• Communicate tutor-performance, conduct, attendance, safety, or compliance concerns to the Program Director and Human Resources when appropriate.
• Coordinate with teachers and authorized school personnel to help ensure tutoring services respond to student needs.
• Maintain appropriate documentation regarding tutor assignments, participation, and program outcomes.

Supervisory Responsibilities

This position may directly supervise in-class or after-school tutors when tutoring services are included in the school’s ACE Initiative program.

Supervisory responsibilities may include coordinating assignments and schedules, providing training and day-to-day direction, monitoring attendance and performance, giving feedback, reviewing required documentation, and promptly addressing or escalating concerns.

Formal employment actions, including hiring, compensation, corrective action, and termination, must be completed in coordination with the Program Director and Human Resources and in accordance with EduCare policies.

Additional Responsibilities

The duties listed above describe the primary responsibilities of the position but are not intended to be an exhaustive list. The ACE Initiative Site Administrator may perform other related duties and projects as assigned to support students, families, the school community, ACE Programs, and EduCare Foundation’s mission.

What You’ll Bring

We are looking for a compassionate, organized, and data-informed professional who can build trusted relationships and coordinate multiple services within a school community. The ideal candidate understands that meaningful student support requires strong relationships, thoughtful programming, accurate data, dependable follow-through, and collaboration among students, families, educators, and community partners.

Required Qualifications

Education

• Bachelor’s degree from an accredited college or university.
• A degree in education, counseling, psychology, social work, human services, child development, sociology, public administration, or a related field is preferred.

Experience

• At least two years of experience working in a middle school or high school setting.
• At least two years of experience supervising, leading, training, or providing formal work direction to employees, tutors, interns, or program staff.
• Experience developing, coordinating, or implementing student-support, social-emotional learning, academic-support, college-access, family-engagement, or youth-development programs.
• Experience working with students and families from diverse cultural, linguistic, educational, and socioeconomic backgrounds.
• Experience collecting, maintaining, analyzing, and reporting program or student data.
• Experience supporting grant-funded programs, deliverables, reporting, or compliance is strongly preferred.
• Experience collaborating with school administrators, counselors, teachers, families, and community organizations is strongly preferred.
• Experience facilitating lessons, workshops, presentations, or group activities is preferred.

Knowledge, Skills, and Abilities

• Knowledge of social-emotional learning principles, including self-awareness, self-management, social awareness, relationship skills, and responsible decision-making.
• Knowledge of middle school and high school student development and the academic, social, emotional, and postsecondary challenges students may experience.
• Working knowledge of college and career readiness, graduation requirements, A–G requirements, college applications, financial aid, and postsecondary-planning processes.
• Ability to develop and facilitate engaging, age-appropriate advisory, social-emotional learning, college-access, and student-development lessons.
• Ability to build meaningful relationships with students while maintaining appropriate professional boundaries.
• Ability to recognize student needs and connect students with appropriate school, district, community, or professional resources.
• Ability to understand the limits of the position and appropriately refer mental-health, safety, academic, legal, or other concerns requiring specialized support.
• Strong program-development, project-management, and implementation skills.
• Ability to translate grant requirements and program goals into clear implementation plans, activities, documentation, and outcomes.
• Strong data-management and analytical skills.
• Ability to collect, review, organize, analyze, interpret, and communicate quantitative and qualitative data.
• Ability to prepare accurate reports, presentations, spreadsheets, program summaries, and grant documentation.
• Strong administrative, organizational, planning, and time-management skills.
• Strong attention to detail and commitment to delivering accurate, timely, and high-quality work.
• Ability to manage multiple programs, deadlines, stakeholders, requests, and changing priorities.
• Strong verbal, written, presentation, and interpersonal communication skills.
• Ability to communicate complex information at both a broad program level and a detailed operational level.
• Ability to communicate with empathy, professionalism, cultural awareness, and respect.
• Ability to establish trust and collaborate effectively with students, families, school employees, community partners, and EduCare employees at all organizational levels.
• Ability to supervise, train, guide, support, and provide constructive feedback to tutors or other assigned employees.
• Ability to address routine performance concerns and appropriately coordinate formal employee matters with the Program Director and Human Resources.
• Ability to work independently, take initiative, and complete responsibilities without continuous supervision.
• Ability to accomplish projects through collaboration with individuals over whom the position may not have formal supervisory authority.
• Sound judgment, discretion, adaptability, and problem-solving skills.
• Ability to protect confidential student, family, employee, grant, and organizational information.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with Google Workspace, shared-document platforms, databases, and internet-based applications.
• Ability to learn and use student-information, attendance, survey, data-management, reporting, timekeeping, and other workplace systems.
• Bilingual proficiency in English and Spanish is preferred.

What Success Looks Like at EduCare

Leading with Heart

Approaches students, families, educators, colleagues, and community partners with empathy, patience, authenticity, and respect. Creates an environment where people feel seen, heard, valued, and supported.

Student Connection and Belonging

Builds trusted relationships with students and helps create a school environment where young people feel connected, capable, and encouraged to learn and grow.

Whole-Student Support

Understands that student success includes academic progress, social-emotional well-being, positive relationships, personal development, and preparation for life after graduation.

Social-Emotional Learning

Integrates self-awareness, self-management, social awareness, relationship skills, and responsible decision-making into lessons, programs, relationships, and daily practice.

College and Career Access

Helps students understand and navigate graduation, college, financial-aid, career, and postsecondary opportunities while collaborating appropriately with counselors and school personnel.

Program Leadership

Translates program and grant goals into organized, responsive, and high-quality services. Coordinates people, resources, schedules, partnerships, and documentation to achieve meaningful outcomes.

Data-Informed Improvement

Uses attendance, participation, survey, achievement, behavior, and outcome data thoughtfully and responsibly to assess services, identify needs, communicate impact, and strengthen programming.

School and Family Partnership

Builds reciprocal relationships with school personnel and families. Communicates consistently, listens to community needs, and helps align ACE Initiative services with school priorities.

Community Connection

Identifies and cultivates appropriate partnerships that expand opportunities and resources for students and families.

Staff Leadership and Development

Provides clear expectations, consistent support, constructive feedback, and appropriate accountability. Helps tutors and assigned employees understand how their work contributes to student success.

Communication

Communicates clearly, professionally, and respectfully; listens to understand; presents information effectively; and adjusts communication for students, families, educators, leadership, and community partners.

Collaboration

Works effectively across departments, organizations, and areas of responsibility. Builds trust and recognizes that meaningful student outcomes require shared effort.

Professionalism and Integrity

Treats others with dignity and respect, maintains appropriate professional boundaries, protects confidential information, follows through on commitments, and models EduCare’s values.

Adaptability

Responds constructively to changing student needs, school priorities, program requirements, deadlines, and unexpected situations.

Dependability and Accountability

Reports to work and meetings on time, takes responsibility for assigned programs and deliverables, meets deadlines, and communicates promptly when support or an adjusted plan is needed.

Initiative and Problem-Solving

Anticipates needs, takes ownership of responsibilities, identifies practical solutions, acts within the scope of the position, and seeks guidance when appropriate.

Planning, Quality, and Accuracy

Prioritizes responsibilities, uses time effectively, maintains complete records, reviews work for accuracy, incorporates feedback, and consistently produces high-quality deliverables.

Safety and Care

Contributes to a physically and emotionally safe school environment. Follows all EduCare, school-site, district, and program safety procedures and promptly reports student concerns, incidents, suspected abuse, hazards, or unsafe conditions.

Schedule Requirements

• Must be available to work during the hours required to support the assigned school site, students, families, programs, workshops, tutoring services, and meetings.
• Some early-morning, evening, extended-hour, or weekend work may be required for workshops, parent engagement, professional development, school events, college-access activities, or other program needs.
• Work hours and assignments may change based on school calendars, student needs, program services, grant requirements, funding, or operational needs.
• Regular and punctual attendance is an essential requirement of the position.

Travel and Work-Location Requirements

• This position is primarily assigned to a designated school site in Los Angeles County.
• Must be willing and able to travel to other school sites, EduCare facilities, community-partner locations, colleges, workshops, events, training sessions, and meetings when required.
• The assigned location may change based on school contracts, grant requirements, enrollment, staffing, funding, or other operational considerations.
• Reliable transportation is required when travel between assigned work locations is necessary.

Physical Requirements

The physical requirements described below represent those generally required to perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

While performing this job, the employee is regularly required to sit, stand, walk, speak, hear, use their hands, and reach with their hands and arms. The employee may also be required to bend, kneel, crouch, or stoop.

The employee must be able to:

• Move throughout the assigned school site, including classrooms, offices, meeting rooms, and outdoor areas.
• Facilitate classroom lessons, workshops, meetings, and student activities.
• Set up and put away program materials, supplies, and presentation equipment.
• Perform administrative and data-related work using computers and other workplace technology for extended periods.
• Travel to assigned programs, workshops, events, training sessions, and meetings.

Work Environment

This position primarily works at school sites in offices, classrooms, meeting rooms, multipurpose spaces, and other educational environments. The employee may occasionally work outdoors or at community, college, or event locations. The noise level and working conditions may vary depending on student activities, school events, workshops, and the assigned location.

Pre-Employment and Continuing Requirements

Before beginning employment, the selected candidate must:

• Successfully complete a Live Scan background check.
• Provide proof of a negative tuberculosis test dated within 60 days before the hire date.
• Meet all applicable school-district, grant, and program clearance requirements.

Following hire, the employee must:

• Obtain and maintain CPR and First Aid certification within the timeframe established by EduCare.
• Complete annual Risk Management Training.
• Complete all assigned organizational, supervisory, student-safety, data-security, and compliance training, including harassment-prevention training.
• Complete any training required to facilitate ACE Initiative, social-emotional learning, college-access, or student-support programming.
• Maintain all certifications, clearances, and training requirements associated with the position.

Equal Employment Opportunity

EduCare Foundation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, age, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender, gender identity, gender expression, marital status, military or veteran status, physical or mental disability, medical condition, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

EduCare Foundation provides reasonable accommodations to qualified applicants and employees with disabilities and for other reasons required by applicable law. Applicants who need a reasonable accommodation during the application or hiring process may contact Human Resources at hr@educarefoundation.com.