Financial Analyst in St.Paul, Minnesota at ATA Services Inc

Manage personnel inquiries and requests: Monitor the centralized Personnel Inbox, respond to routine questions, and track personnel transaction requests. Coordinate with human resources and financial operations staff to move requests through established review and approval processes.Maintain position and funding records: Track authorized positions, position control numbers, filled and vacant positions, full-time equivalent staffing levels, funding sources, and pending changes. Check that position records and funding assignments align with approved budgets.Monitor workforce budgets: Review assigned workforce and shared accounts, track spending and available balances, and compare actual costs with budget estimates. Identify significant differences, explain their causes, and flag emerging funding concerns.Analyze staffing costs: Prepare cost estimates and staffing models for hiring, vacancies, reorganizations, and changes to position duties or classifications. Explain the financial effects of proposed changes in clear, practical terms.Support budget development: Compile historical personnel spending, staffing projections, and workforce cost assumptions for the two-year budget process. Work with senior budget analysts and finance supervisors to prepare reliable estimates and supporting documentation.Review financial transactions and resolve discrepancies: Review transfers between accounts for accurate coding and complete documentation before submission. Identify errors or unusual activity, research routine discrepancies, and refer exceptions to designated finance staff for resolution.Maintain controls and audit records: Follow established financial and personnel procedures, protect private personnel information, and maintain organized records of inquiries, transactions, position changes, and analyses. Provide documentation for audits and internal reviews.Provide backup support and improve processes: Provide backup coverage for shared budget account administration, accounts payable and receivable, purchasing card, and travel expense inboxes as assigned. Identify recurring issues and recommend practical improvements to records, tracking, and workflows.