Administrative Assistant in Houston, TX, Texas at First United Methodist Church of Houston

Position Summary

The Administrative Assistant supports the Senior Pastor, enabling t to focus on preaching,
pastoral care, education, vision-casting, and spiritual leadership. The Assistant must be deeply
committed to the mission of the church, exercise excellent judgment, maintain the highest
standards of confidentiality, and act as a gracious and competent representative of the pastoral
office in all interactions. They must be a proactive problem solver, exceptional communicator,
tech-savvy, adaptable, and possess a desire to get to know the congregation.

Core Responsibilities

• Coordinate ministry teams, staff leadership, committees, governing bodies, and key lay
leaders, ensuring alignment and follow-through on commitments.
• Track action items, decisions, and ministry initiatives arising from pastoral and
leadership meetings; follow up with responsible parties to ensure timely completion.
• Identify emerging issues requiring the Senior Pastor’s attention and proactively surface
them with relevant context and recommended responses.
Administrative Support
• Manage the Church Calendar in both Google Calendar and Touchpoint.
• Manage the Senior Pastor’s calendar, scheduling appointments and meetings, while
protecting adequate time for sermon preparation, prayer, and pastoral care.
• Screen communication— responding on behalf of the Senior Pastor as appropriate and
routing matters to the appropriate staff.
• Coordinate all travel, itineraries, accommodations, ground transportation, conference
registrations, and expense reporting for executive leaders.
• Maintain organized filing systems for the Senior Pastor’s correspondence, sermon
archives, confidential records, and ministry resources.

Congregational Support

• Church Management Software: Maintain accuracy of the church database,
troubleshoot issues, and ensure data integrity.
• Membership Records: Maintain accurate, up-to-date records of church membership.
• UMC Denominational Reporting: Lead the preparation and compilation of annual
UMC Charge Conference reports and end-of-year statistics.
• General Logistics: Oversee daily office tasks, including managing mail, tracking office
supplies, arranging meals for meetings, and handling the allocation and distribution
of parking passes.
• Prepare agendas, supporting materials, and minutes for meetings.
• Coordinate with denominational bodies, the Texas Annual Conference, and its Metro
District leadership on matters requiring the Senior Pastor’s involvement.

Required Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum of five (5) years of progressive experience in executive administrative support.
• Exceptional organizational skills with the ability to manage multiple priorities, meet
deadlines, and maintain meticulous attention to detail in a dynamic environment.
• Outstanding written and verbal communication skills.
• High degree of emotional intelligence and the ability to navigate sensitive pastoral and
organizational matters with discretion and maturity.
• Proven ability to maintain strict confidentiality and exercise sound judgment.
• Proficiency in Google Suite and Microsoft (Word, Excel, Outlook, PowerPoint) and
familiarity with church management software and video conferencing platforms.
• Prior experience in a church, nonprofit, or ministry organization.

Work Environment Culture

The ideal candidate will possess a servant’s heart, a collaborative spirit, and a high level of
professionalism. They must be comfortable working in a faith-based environment and
interacting daily with clergy, lay leaders, volunteers, and the public.

Working Conditions

• This is a full-time, on-site position based at the First Houston UMC downtown campus.
• Regular schedule is Monday–Friday, with Fridays being remote; flexibility required for
occasional evenings and weekends to support worship services, major church events,
and pastoral needs.

This position description is intended to describe the general nature and level of work
performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills
required. First Houston United Methodist Church is an equal opportunity employer committed
to creating an inclusive and welcoming workplace.