Program Specialist in Albuquerque, New Mexico at University of New Mexico

Requisition ID: req36660

Working Title:
Program Specialist

Position Grade:
12

Position Summary:
The Program Specialist plans,manages, and coordinates activities for the statewide New MexicoImmunization Coalition (NMIC). This position oversees the implementation ofimmunization-related programs, events, and outreach initiatives incollaboration with the New Mexico Department of Health (NMDOH), UNM HealthSciences Center partners, community organizations, and healthcare providers.

The Program Specialist is responsible forcoordinating meetings, trainings, and large-scale events; developing andmanaging outreach and educational materials; supporting grant- andcontract-funded activities; and serving as a key liaison between NMIC andinternal and external stakeholders, with support from the Senior ProgramManager and OCH administrative team and leadership. The position requiresstrong organizational, communication, relationship-building, andproblem-solving skills, and regularly represents NMIC in professional andpublic settings. Knowledge of immunization and vaccine issues, news, andscience is key.

Duties andResponsibilities:

Program Planning,Coordination, and Operations
• Plan,coordinate, and manage NMIC programs, initiatives, and special projects alignedwith statewide immunization goals.
• Overseeday-to-day operations of coalition activities, ensuring compliance with UNMpolicies and NMDOH contractual requirements.
• Coordinatequarterly and annual meetings, including NMIC Steering Committee meetings, IPACmeetings, NMDOH Immunization Coordinators' meetings (by public health region),webinars, and annual immunization trainings.
• OrganizeNMIC's Annual Meeting and support planning for the annual Vaccine AdvisorySpecial Team (VAST) meeting related to school vaccine requirements.

Meeting, Training, andEvent Management
• Planand coordinate in-person and virtual meetings, trainings, and events, includingagenda development, speaker recruitment, travel coordination, honoraria, andvenue logistics.
• Submitand manage Continuing Medical Education (CME) applications for NMIC webinarsand trainings.
• Coordinatecontracts, food services, materials, and on-site logistics in accordance withUNM administrative and purchasing policies.
• Presentinformation to groups as needed and support facilitation of meetings andtrainings.

Outreach,Communications, and Relationship Management
• Serveas a liaison between NMIC and internal and external partners, including NMDOHImmunization Program staff, healthcare providers, managed care organizations,UNM Health Sciences Center departments, and community-based organizations.
• Buildand maintain collaborative relationships to advance immunization efforts,particularly in areas where NMIC serves as a trusted intermediary foractivities NMDOH cannot undertake directly.
• Communicateregularly with partners via email, phone, and in-person meetings to coordinateactivities and follow up on program needs.

Marketing, Education,and Materials Development
• Design,produce, and manage NMIC marketing and educational materials in accordance withUNM and NMDOH branding and graphic design standards.
• Developnewsletters, brochures, posters, flyers, invitations, save-the-dateannouncements, billboards, social media content, and other outreach materials.
• Write,edit, coordinate, and translate materials as needed, including producingmaterials in Spanish and working with external writers and translators.
• Coordinateapproval processes with NMDOH for use of official logos and messaging.

Fiscal andAdministrative Support
• UtilizeUNM purchasing card (PCard) to manage program-related purchases, includingtravel, incentives, honoraria, event costs, office supplies, and equipment.
• Coordinatetravel and reimbursement for NMIC staff, speakers, and guests.
• Workwith vendors and printers to manage ordering, specifications, timelines, andbudgets for outreach materials and incentives.
• Ensurecompliance with UNM fiscal, contractual, and approval processes.

Campaigns and SpecialProjects
• CoordinateNMIC's annual "Got Shots" back-to-school vaccination campaign, includingworking with managed care organizations to organize and distribute incentives.
• Supportimmunization-related initiatives such as adult vaccine promotion, respiratoryseason outreach (flu, RSV, COVID-19), VFC provider recruitment, and special OCHprojects (e.g., SDOH initiatives, special events, and newsletters).
• Contributeto the development of immunization requirement charts and educational tools,including Spanish-language versions.

See the Position Description for additional information.

Conditions of Employment:

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
VP for Comm Health Administration (196A)

Employment Type:
Staff

Staff Type:
Term - Full-Time
Term End Date:
06/30/2027

Status:
Exempt

Pay:
Monthly: $3,844.53 - $5,399.33

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
5/20/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Please uploaded a cover letter and a resume which outlines all work experience.Minimum Qualifications: High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications: • Experienceworking in public health, immunization programs, or community healthcoalitions.
• Experiencedeveloping marketing, outreach, or educational materials.
• Experienceworking with state agencies, healthcare providers, or large collaborativeinitiatives.

Bachelor's degree in public health,education, communications, social sciences, or a related field; or equivalentcombination of education and experience.