Fleet Supervisor at City of Salem – Salem, Oregon

Make an impact:

Join Our Award-Winning Team!

City of Salem Fleet Services is proud to be ranked the #2 Fleet in the Nation, and we’re looking for a dynamic leader to help us maintain and build on this success.

Are you ready to lead? As a Fleet Supervisor, you'll play a pivotal role in guiding a talented team of technical and administrative professionals within the City’s Fleet Services Division. This is your opportunity to make a meaningful impact by managing maintenance and repair programs that keep our city moving and supporting the essential work of other departments.

In this role, you’ll:

• Provide strong leadership to a team of skilled, licensed, and certified staff, fostering a positive work environment and encouraging professional development.
• Oversee operations, ensuring efficient and effective maintenance and repair programs while delivering outstanding customer service to internal and external stakeholders.
• Manage program budgets and contribute to strategic planning for the division, ensuring compliance with safety regulations and public contracts.
• Utilize Best Practices for Operational Excellence to enhance efficiency and integrate new technologies.
• Work with considerable independence, reporting directly to an Assistant Director of the Enterprise Services Department.

We are looking for someone who thrives in a leadership role, enjoys problem-solving, and is motivated to help our Fleet Services Division continue to excel. If you're ready to take on a challenging and rewarding position with a nationally recognized team, we want to hear from you!

Join us and help us drive the City of Salem forward!

Learn and grow:
We offer opportunities for professional growth, flexible work schedules, and a great work-life balance.

What you will do:
The Fleet Supervisor provides leadership in operations by managing the maintenance and repair programs and supporting the work of other departments. This role is responsible for supervising technical and skilled staff and managing program budgets.

The Fleet Supervisor is provided considerable freedom from both technical and administrative oversight while work is in progress. Incumbents have control over the sequence of assignments and supervise technical, licensed, certified, and skilled subordinates.

Additional information on job responsibilities:

• Plan, organize, schedule, train, evaluate, and inspect the work of subordinates.
• Plan, coordinate, and administer all aspects of assigned program operations, including assessing current program or system status, determining maintenance or growth needs of systems, and working with agencies, community partners, or other stakeholders as required.
• Prepare and develop professional correspondence, reports, policies, procedures, and guidelines ranging from routine to highly technical, regulatory, or statistical reports for citizens, regulators, agencies, elected officials, managers, peers, and subordinates.
• Assist with the preparation and monitoring of annual budgets or assigned program areas.
• Represent the City on committees to provide information on program compliance, funding, policies, and maintenance status, and to offer technical expertise.
• Analyze existing program operations to determine the most appropriate methods of resolving complex maintenance or compliance issues, or system repairs.
• Communicate changes in programs, procedures or priorities to subordinates.
• Ensure safe working conditions, including public safety and the proper handling of equipment in work areas.
• Utilize technical knowledge and provide expertise to address program operations, systems, maintenance, repairs, and policy or procedural development.
• Physical Requirements: lift up to 50 pounds occasionally and/or up to 20 pounds frequently, and/or up to 10 pounds constantly to move objects with or without accommodation.
• Effectively communicate ideas and information to facilitate understanding and collaboration.
• Receive and accurately interpret detailed information communicated to ensure precise and effective task execution.
• Visual acuity is required to perform tasks such as preparing and analyzing data and figures, transcribing, viewing computer screens, extensive reading, conducting visual inspections for small defects, operating machinery (including inspection), using measurement instruments, and assembling or fabricating components at close range.
• Visual acuity is necessary to assess the accuracy, neatness, and thoroughness of assigned work (e.g., technician duties, inspection).
• Visual acuity is essential for operating motor vehicles or heavy equipment.
• Work is primarily performed indoors within an office setting but occasionally involve inspecting subordinates work, conducting research, collecting data, or repairing equipment in varying environment, including outdoor weather conditions, and extreme temperatures.
• The shop environment may expose employees to atmospheric conditions, noise, vibration, hazards, and oils.
• Perform other essential duties as assigned.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday-Friday between the hours of 6:00 a.m. – 2:30 p.m., or Monday-Thursday between the hours of 6:00 a.m. – 4:30 p.m.
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

What are the minimum qualifications?

• Must pass the pre-employment background check and drug test (including marijuana).
• Must have an Oregon driver license and a driving record that meets the City of Salem's driving standards.
• Associate degree from an accredited college or university in a related field to program assignment (i.e., automotive, business management, engineering, etc.), and five years of supervisory experience in a related field, or any combination of education, experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Equipment Vehicle Technician Certification (EVT) or ASE Certification in medium/heavy truck maintenance or automotive service required (must have the ability to obtain certification within 6 months of hire and maintain during course of employment.)
• Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.

Preferred Qualifications (Not required to apply):

• Certified Automotive Fleet Specialist (CAFS) desired.
• Class A Commercial Driver's License (CDL), highly desired.
• Experience using a fleet management system database (e.g. Assetworks) preferred.
• Fleet experience in a government environment preferred.

What you will bring along:

• Knowledge of principles, methods, and practices of supervision, business and project management;
• Experience in methods, tools/equipment, techniques, and practices used in shop and fleet operations;
• Knowledge of relevant software programs, preventative maintenance and repair, and system failure (electrical, mechanical, etc.) analysis of vehicles and heavy-duty trucks and equipment;
• Knowledge of occupational hazards, safety precautions, federal, state, and local laws, rules, and regulations governing fleet operations;
• Experience in understanding, interpreting, and applying laws, codes, regulations, and contract documents;
• Knowledge of budgetary and financial procedures and practices;
• Experience in analyzing and evaluating complex technical, operational, and regulatory issues, developing and evaluating alternatives, reaching sound conclusions, and developing effective recommendations and solutions;
• Experience in researching, collecting, analyzing, and integrating data from various sources, applying expert professional concepts in their analyses, preparing and presenting statistical analysis and reports;
• Experience working independently and making decisions concerning multiple City operations and programs with minimal supervision;
• Experience in evaluating the utilization of personnel, materials, and equipment and recommending revisions to assignments and procedures;
• Experience in public speaking and presenting technical information to non-technical audiences;
• Knowledge of contemporary office practices, procedures, and various office software products or systems;
• Experience in establishing and maintaining effective working relationships with individuals, coworkers, other agencies, and the public;
• Experience communicating effectively to a wide range of individuals.

About us:
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.

The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.

Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Supervisor, III.

How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.

To apply, click on the green “Apply” button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.

Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!

For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.

This announcement is not an implied contract and may be modified or revoked without notice.