Vendor and Contract Analyst in Louisville, Kentucky at Wasteology Group

Position Summary:

The Vendor and Contract Analyst will serve as the operational bridge between our Sales and Vendor Sourcing teams. In this non-IT business analyst role, you will collect, organize, and analyze service data and hauler quotes to build accurate, competitive customer proposals for our waste and recycling managed services. Additionally, you will manage our lifecycle of vendor agreements and maintain structured data records, helping lay the groundwork for future process automation.

Essential Functions:

Key Responsibilities

Proposal & Pricing Analysis

• Gather prospective client site data, waste stream metrics, and service requirements from the Sales team.
• Consolidate and standardize vendor quotes, equipment specifications, and service schedules returned by the Vendor Sourcing team.
• Perform cost-to-serve and margin analyses—accounting for haul rates, disposal/tip fees, container rentals, fuel/environmental surcharges, and commodity rebates—to build comprehensive, client-ready proposals and RFP responses.
• Ensure complete accuracy and alignment between vendor pricing commitments and customer-facing service quotes.

Vendor Agreement & Compliance Management

• Manage the full lifecycle of vendor contracts, including Master Service Agreements (MSAs), addendums, rate sheets, and subcontractor agreements.
• Track and audit critical contract terms, including expiration dates, auto-renewal windows, rate escalators, and termination notice periods.
• Collect, verify, and maintain vendor compliance documentation.

Data Organization & Process Improvement

• Maintain a centralized, accurate, and up-to-date repository of vendor pricing, service levels, and contract terms using spreadsheets and internal databases.
• Standardize data entry formats and naming conventions across Sales and Sourcing inputs to minimize errors and speed up proposal turnaround times.
• Document current manual workflows, identify operational bottlenecks, and partner with leadership to prepare clean datasets for future software and pricing automation initiatives.

Qualifications: 

Required

• Bachelor’s degree in Business Administration, Supply Chain, Finance, Economics, or a related field (or equivalent operational experience).
• 2+ years of experience in business analysis, commercial operations, contract administration, procurement, or pricing support.
• Advanced Microsoft Excel / Google Sheets proficiency (including XLOOKUP/VLOOKUP, Pivot Tables, complex formulas, and financial/margin modeling).
• Exceptional attention to detail with a proven ability to audit contracts and spot discrepancies in pricing or service terms.
• Strong organizational and time-management skills, with the ability to manage multiple proposal deadlines simultaneously.
• Clear written and verbal communication skills for collaborating effectively across Sales, Sourcing, and external vendor contacts.

Preferred:

• Experience in the waste management, recycling, environmental services, logistics, or facility management industries.
• Familiarity with commercial contract terminology, SLA structures, and RFP response processes.
• Experience transitioning manual spreadsheet processes into CRM, ERP, or contract lifecycle management (CLM) tools.