Manager, Perioperative Support Services at RWJBarnabas Health – Elizabeth, New Jersey

Job Overview:

Managing and coordination aspects of Scheduling, Appointments, Office coordination and correspondence, charge posting, charge reconciliation for PeriOp, Endo, Cardiac Direct report for OR scheduling and charge poster, Endo Scheduling and charge poster, Cardiac scheduling and charge poster

Qualifications:

Required:

• Graduate of an accredited professional program
• Minimum 3 years Leadership experience in PeriOp setting
• Minimum 5 years experience with PeriOp scheduling
• Prior experience with computer system required
• Minimum 3 years working with Operating
• Room management or in an O.R. setting

Preferred:

• Bachelor’s degree preferred
• Knowledge of OR or other hospital base computer system preferred
• OR or other hospital based computer system experience preferred
• Charge Posting and Reconciliation experience preferred

Scheduling Requirements:

• Shift- 8:00am-4:30pm
• Monday-Friday (MUST be reachable off hours)
• Full Time

Essential Functions:

• Performs daily systems check - software and hardwarescore: N/A
• Reviews Scheduling Office back­-up functions and investigates system problems from previous eveningscore: N/A
• Responsible for monthly operations of OR computer system
• Review and correct error log
• Performs operative record audits
• Provides monthly statistics, accurately and in a timely fashion
• Responsible for periodic maintenance of OR computer system
• Performs software cleanup schedule.
• Performs hardware cleanup schedule.
• Responsible for activities of Operating Room and Endoscopy Scheduling Office
• Reviews daily Operating Room and Endoscopy Schedules and makes adjustments as necessary
• Monitors the activities of Scheduling Office and Charge poster personnel
• Participates in yearly evaluation and counseling as necessary
• Reviews charges and handles billing issues
• Reviews billing audits and educates staff as appropriate
• Creates user defined reports as required and runs reports as requested through the Administrative Director of Perioperative Services
• Performs file maintenance as necessary
• Maintains appropriate levels of computer supplies
• Coordinates with IT to resolve problems and integrate new programs
• Coordinates with OR Director to plan avenues of computer growth.
• Provides computer related education for departmental staff.
• Maintains awareness of staff’s ability to use computers.
• Identifies gaps in staff’s use of computers and addresses through in-services, teaching sessions, and individualized guidance. Works with Nurse Educator
• Maintains security of computer system by forwarding to IT for appropriate privileges
• Functions as liaison with hospital wide computer department.
• Works with department managers as needed
• Acts as resource person regarding computer staff scheduling for OR, ASC, PACU, PAT, and SDS
• Participates in OR and Hospital Committee Membership as required
• Can assume role of Scheduler and charge poster when necessary
• Maintains attendance records for OR personnel.
• Coordinate data entry and maintenance for Supply Module
• Maintains open channels of communication with all departments
• Performs other duties as directed
• Adheres to all policies and procedures. Ensures compliance of staff regarding computer use
• Sets yearly goals and accomplishments in coordination with Perioperative Business Manager and consistently meets them
• Maintains awareness of changes and innovations in the profession through reviewing current
• literature, attending conferences, and in-services
• Complies with Hospital Quality Standards
• Assumes responsibility for cost containment
• Encourages cost conscious behavior of all personnel
• Monitors computer charge ticket compliance
• Is flexible in altering hours for needs of department
• Manages entry of payroll for Periop and Endoscopy- coordinates with departmental leadership for payroll management
• Manages charge posting and reconciliation for Periop and Endoscopy and Cardiac- coordinates with departmental leadership for charge management
• Manages all front desk, scheduling, office correspondence, and EPIC scheduler workflows and daily operations

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.