What industry does this TRANSIT FINANCE & COMPLIANCE ADMINISTRATOR- 0325 position belong to?

This role spans multiple industries.

What is the expected salary for this TRANSIT FINANCE & COMPLIANCE ADMINISTRATOR- 0325 job?

$86,400 – $121,200 Yearly Salary

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You can apply directly through the application link provided.

TRANSIT FINANCE & COMPLIANCE ADMINISTRATOR- 0325 at City of Greenville (SC)

Job Summary

Under limited direction and in compliance with standard operating procedures and policies, administers and manages the Public Transportation (Greenlink) Administration Division. Serves as an advisor to and supports the Public Transportation Director’s management and administration of Greenlink and creates positive change by leading key initiatives. Facilitates the planning, development, coordination, and administration of the department’s capital budget in coordination with the Director, Deputy Director, and the Office of Management & Budget (OMB). Develops, coordinates, and evaluates procurement tools such as Request for Proposals (RFPs) and related submissions, as necessary. Ensures delivery of Greenville Transit Authority's (GTA) capital improvements, including bus stops and facilities. Manages planning, projects, grants, and compliance activities. Oversees Disadvantaged Business Enterprise (DBE) program, including semi-annual reporting. Ensures GTA compliance with all Federal Transit Administration (FTA) procurement requirements. Oversees the FTA’s Triennial Review process. Ensures division tracks and identifies competitive grant opportunities that align with Greenlink’s goals and objectives. Reviews competitive grant applications for accuracy, completeness, clarity, and adherence to grant requirements. Oversees various strategic initiatives, collaborates closely with senior management, and ensures effective communication and execution across Greenlink divisions. Develops, implements, and reports on long-and short-term plans, goals, and strategies to aid Greenlink in meeting its goals and objectives. Manages correspondence and networking opportunities between the GTA Board and other parties including elected officials and stakeholders. Coordinates the orientation of new Board members. Manages assigned staff through subordinate levels of supervision to achieve department strategic goals and priorities.

Essential Functions

Essential Functions	% of Time
Manage Finance, Procurement and Capital Project Operations: Assist Director, Deputy Director, and OMB personnel to create, develop, and manage the annual capital budget, provide grant balances to develop total revenue, including revenue for operating divisions. Develop the budget for assigned divisions and projects; recommend requests to the Director; recommend to Director execution of procurement documents, journal entries, and budget transfers. Make budget recommendations for department; ensure budget recommendations are in line with available funding. Ensure submittal and tracking of budget versus expenses as it relates to federal and state formula funding. Represent the department at meetings or related appointments as required. Prepare budget-related written materials, correspondence, notices, and reports. Ensure timely bus stop installation project coordination. Maintain Greenlink infrastructure database. Act as purchasing agent for Greenlink. Serve as the department's subject matter expert on GTA’s procurement policy and ensure GTA compliance with all FTA procurement requirements. Responsible for development, coordination, and evaluation of RFPs and related submissions, as necessary. Interpret, and implement financial aspects of contractual agreements. Coordinate effective resolution of vendor issues. Approve expenditures in purchasing software. Ensure invoices are charged to the correct division or grant.	25%
Ensure Regulatory Compliance: Formulate, establish, and evaluate administrative policies, procedures, practices, and guidelines to ensure operational efficiency and continuous improvement. Aid and verifythe completion of monthly Key Performance Indicators (KPIs). Work with staff to ensure and submittal of monthly and annual National Transit Database (NTD) and South Carolina Department of Transportation Operating Statistics (OPSTATS), and Transit Asset Management (TAM) reporting. Coordinates with the OMB Department regarding the preparation, submission and update of the Transit Asset Management Plan to the FTA. Prepare and/or coordinate with other appropriate individuals or departments regarding documentation required in support of the FTA Triennial Reviews, independent audit, state audits and other regulatory audits. Take leadership role in preparation and participation of the FTA Triennial Review, National Transit Database reporting and completion of the Transit Asset Management Plan and with other grant agency audits. Serve as a resource to other departments to understand their duties regarding regulatory compliance. Oversee Disadvantaged Business Enterprise (DBE) program, including semi-annual reporting. Ensure through staff that all federal regulations are upheld and delivered in a timely manner. In coordination with General Manager for Transit Operations, verify the Intelligent Transit System (ITS) is working properly and that data is being collected.	20%
Coordinate Applications for Funding/Grants: Identify competitive grant opportunities that align with Greenlink’s goals and objectives; edit for accuracy, completeness, clarity, and adherence to grant requirements. Work with appropriate Greenlink staff to identify organizations and foster support for grant applications via the solicitation of match commitments and letters of support. Develop detailed project narratives including grant funding budgets, project milestones and projected implementation and completion schedules for competitive grant applications. Work collaboratively with a variety of Greenlink staff and stakeholders to obtain all required information for grant submission. Oversee Grants staff in submittal and maintenance of funds requests. Supervise development and execution of all certifications and assurances required by each funding source. Ensure Grants staff maintains compliance with reporting requirements related to open grants, awards, and funding.	20%
Administer Short Range/Long Range Planning: Lead development and maintenance of Greenlink’s strategic plans, along with any division specific workplans and goals. Develop, implement, and report on long-and short-term plans, goals, and strategies to aid Greenlink in meeting its goals and objectives. Implement assigned Greenlink plans, building organizational strength to achieve sustainable results, and delivering critical internal and external policy initiatives. Oversee Planning staff and contracts. Monitor/track other contracts to ensure that all services provided are of the highest quality and consistent with terms of contract. Oversee updates to and implementation of Transit Development Plan. Assist in conducting public hearings, producing, and organizing rider surveys, preparation of data, and quantifying route and fare information. Work and communicate with other City/county departments, neighborhood associations, business owners, and the public-on-public transportation-related matters. Ensure staff provides timely commentary regarding bus stop/route requirements for local planning efforts. Participate in the Greenville-Pickens Area Transportation Study (GPATS) Long Range Planning process and attend all study group meetings. Work with surrounding communities in provision of future transit plans. Support the development, implementation, and continuous improvement of Safety Management System (SMS) processes and activities. Incorporate safety risk management activities in route planning and service installation processes.	15%
Coordinate External Stakeholder Engagement: Represent Greenlink at a variety of meetings, public events, on committees, and/or other related events that may pertain to Greenlink- related topics. Coordinate the orientation of new Board members. Assist Board members with educational and training opportunities involving new transit initiatives, technologies, planning, and finance. Ensure the timely preparation and distribution of materials (e.g., requests, agendas, schedules, notices, resolutions, etc.) for Board and Committee meetings, consistent with GTA approved bylaws and procedures. Coordinate meetings and provide agendas and minutes to the Greenville City Clerk. Provide for virtual meeting access when needed by Board members. Keep all official records of Board activities (minutes of proceedings, resolutions, etc.), including those of Board Committees, as directed by the Board. Make presentations to private businesses and governing bodies.	10%
Manage Assigned Staff: Manage assigned staff through subordinate levels of supervision to achieve department strategic goals and priorities. Provide leadership necessary for staff to meet current and long-range goals and priorities. Meet with staff regularly to ensure operational efficiency and continuous improvement. Advise, direct, and consult with subordinate supervisors on matters of workforce planning, work assignments, scheduling, work performance, evaluation, promotion, and discipline. Set priorities, delegate work assignments, projects, and programs; monitor workflow; and review and evaluate work products, methods, and procedures. Provide for staff training and professional development. Work collaboratively with subordinates to address employee performance and disciplinary issues in compliance with City Human Resources and department policies. Provide timely, accurate, and thorough performance reviews for supervised employees. Oversee annual performance evaluations and ensure timely completion of well-written evaluations. Provide policy interpretation and direction to staff, as needed. Hire for subordinate positions, assist in interviews as needed.	10%

Perform other duties as assigned.

Job Requirements

Bachelor’s degree in business, planning, urban studies, sociology, political science, or a related field.

Over four (4) years of progressively responsible experience in public transportation.

Supervisory experience.

Preferred Qualifications

Master’s degree in business, planning, urban studies, sociology, political science, or a related field.

Geographic Information System (GIS) experience.

Transit planning experience.

Driver's License Requirements

Valid South Carolina Class D Driver's License.

Performance Requirements

Knowledge of:

Theory, principles, practices, procedures, and information sources of urban and transportation planning.

Principles and practices of effective strategic planning and project management.

Principles and practices of transit budget preparation and administration as well as GTA procurement procedures.

Economic, environmental and/or social concepts applicable to the transportation planning process.

Regulations regarding grant proposal and application procedures, funding eligibility guidelines, formula v. discretionary funds, and the transfer of funds between projects.

Community trends and market analysis techniques.

Statistical analyses techniques and formula relevant to the planning process.

Methods and techniques of developing, coordinating, and implementing public involvement and outreach processes on complex and/or politically sensitive transit issues.

Local, state, and federal transit laws, regulations, circulars, and policies to fully understand grant requirements, conduct internal reviews, and update required documents.

Principles and practices of effective supervision.

Program analysis, cost/benefit evaluation, budget preparation, capital and financial forecasting techniques, project management and project control.

Principles and practices of DBE programs.

FTA Section 5303, 5307, 5310, and 5339 program requirements.

Ability to:

Manage planning, grants, and facilities maintenance activities.

Manage and review contractual services.

Oversee DBE program.

Oversee yearly budget preparation and administration.

Prepare budget forecasts/project budgets and projections of revenues and expenditures plans for planning/grant projects.

Manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.

Provide supervision, leadership, training, and work direction for assigned staff.

Communicate at a high level verbally and in writing, including capacity to communicate complex ideas compellingly to a variety of audiences.

Negotiate, evaluate, and develop contracts and agreements for department, services, facilities, and programs.

Manage and monitor department budget and prepare budget-related written materials, correspondence, notices, and reports.

Create maps and analyze spatial information in mapping software.

Interpret and present maps, graphs, statistical data, and visual displays clearly and effectively to a variety of audiences.

Create clear and compelling presentations and graphics in PowerPoint and/or graphics editing software.

Create and organize complex data spreadsheets, including the use of calculating formulas.

Research methods and analysis techniques.

Perform difficult and complex technical research and analysis of planning issues or problems, evaluate alternatives, and recommend or adopt effective courses of action.

Understand, interpret, explain, and apply local, state, and federal law, regulations, policies, procedures and standards, and planning principles and practices to specialized and diverse planning processes.

Define issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions, and recommendations in accordance with laws, regulations, rules, and policies.

Manage risk and understand what constitutes financial and program risk as it relates to grants.

Create a program plan for managing Greenlink’s grants and track progress from award to grant close-out.

Organize, set priorities, and meet deadlines.

Work independently and in a team-oriented environment.

Communicate clearly and effectively, orally and in writing.

Present ideas and requirements clearly and persuasively, orally and in writing, to diverse, internal, and external technical and non-technical audiences.

Represent Greenlink effectively in public settings on a variety of issues.

Establish and maintain effective working relationships with all levels of Greenlink management, Board of Directors, employees, employee organizations and their representatives, other governmental officials, community groups, and the public.

Prepare clear, concise, and comprehensive correspondence, technical documents for permit approvals, reports, studies, and other written materials.

Read, analyze, and interpret general business periodicals, professional journals, technical journals and procedures, financial reports, legal documents, and governmental regulations as well as literature, books, reviews, reports, and abstracts.

Make mathematical calculations and draw logical conclusions.

Write, prepare, and administer grant applications, reports, policies, formal presentations, and/or technical and legal documents and correspondence, and compose emails in a clear and professional manner.

Operate general office equipment to include scanner, printer, copier, telephone, projector, and computer with Microsoft Office Suite.

Utilize specialized software and systems to include ArcGIS, Remix, TrAMS grant software, the state's grant making software, and other automated grant making systems.

Working Conditions

Primary Work Location: Office environment.

Protective Equipment Required: Safety Vest and closed-toed shoes (when in the field).

Environmental/Health and Safety Factors:

Relatively free from unpleasant environmental conditions or hazards. Occasional outside work. Seasonal exposure to extreme temperature, wetness and/or humidity,

Physical Demands:

Constantly requires hearing, vision and sitting. Frequently requires talking and walking/running. Occasionally requires reaching and standing. Rarely requires carrying, fine dexterity, handling/grasping, lifting, pushing/pulling, twisting, bending, climbing, crouching and stooping, kneeling, and foot controls. Sedentary strength demands include exerting up to 10 pounds occasionally and exerting up to 20 pounds rarely.

Mental Demands:

Frequently requires tedious or exacting work and working closely with others as part of a team. Occasionally requires time pressures, frequent change of tasks, and performing multiple tasks simultaneously. Rarely requires working in a noisy/distracting environment, emergency situations and irregular schedule/overtime.

Americans with Disabilities Act Compliance

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

TRANSIT FINANCE & COMPLIANCE ADMINISTRATOR- 0325 at City of Greenville (SC) – Greenville, South Carolina

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