Accounts Payable Analyst at AlarMax Distributors – Pittsburgh, Pennsylvania

Job Title: Accounts Payable (AP) Analyst

Department: Finance
Reports To: AP/AR Manager
Location: Corporate Office – onsite Pittsburgh - This is an onsite position in Pittsburgh, PA. Candidate must be able to work onsite 5 days a week.
FLSA Status: Hourly

Position Summary

The Accounts Payable Analyst is responsible for ensuring accurate, timely, and compliant processing of vendor invoices, payments, and reconciliations. This role plays a critical part in maintaining strong vendor relationships, supporting cash management, and driving process efficiency through automation, analytics, and disciplined controls.

Key Responsibilities

Accounts Payable Operations

Process vendor invoices accurately and timely using ERP and AP automation toolsPerform three-way matching (PO, receipt, invoice) and resolve discrepanciesManage vendor statement reconciliations and research invoice variancesRespond to vendor inquiries professionally and efficientlySupport payment runs (ACH, check, wire) and ensure proper documentationReconciliations & Controls

Perform bank, credit card, and AP sub-ledger reconciliationsResearch and resolve unmatched invoices, credits, and unapplied itemsEnsure compliance with internal controls and audit requirementsSupport month-end and year-end close activitiesData, Reporting & Analytics

Utilize Excel to perform reconciliations, trend analysis, and exception reportingMonitor AP KPIs (invoice cycle time, exception rates, first-pass accuracy)Identify process gaps and recommend improvementsProcess Improvement & Automation

Support AP automation initiatives and continuous improvement effortsAssist with testing, training, and post-go-live stabilization of new systemsHelp transition the role toward exception handling, analytics, and value-added work

Required Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, or related field2–4 years of experience in Accounts Payable or accounting operationsStrong Excel skills (XLOOKUP/VLOOKUP, pivot tables, reconciliation logic)Experience working in an ERP system (Epicor P21, NetSuite, SAP, Oracle, etc.)Strong attention to detail and ability to manage multiple prioritiesEffective communication skills for internal and external stakeholdersPreferred Qualifications

Experience with AP automation tools (OCR, workflow approvals, e-invoicing)Distribution, manufacturing, or multi-entity accounting experienceFamiliarity with audit support and SOX-style controlsUnderstanding of cash flow, working capital, and AP metricsKey Competencies

Analytical and problem-solving mindsetProcess-driven with a continuous improvement focusHigh integrity and accountabilityAbility to work independently and collaborativelyComfortable operating in a fast-paced, changing environment