Project Coordinator in San Antonio, Texas at Project Resources Group, Inc.

About Project Resources Group (PRG)

As a leading provider of construction management, outside plant damage assessment & recovery, business outsourcing and consulting services, PRG offers services within the cable, telephony, construction and utility industries, including:

• Back Office Processing
• Technical Support
• Network Infrastructure
• Engineering & Design
• Project and Program Management
• Outside Plant Damage Cost Recovery Services

With 20+ offices and 825+ employees nationwide, we deliver industry-leading solutions with speed, accuracy, and expertise.

Project Coordinator

PRG is seeking a skilled Project Coordinator to join our Austin, Texas team. This role involves administrative office responsibilities, ensuring the execution of outside plant telecommunications construction projects.

Responsibilities

• Manage and maintain engineering documentation including as-built drawings, splice records, fiber test result packages, and network design redlines.
• Process and distribute engineering work orders, construction packages, and field design deliverables to appropriate project stakeholders.
• Track permit submittals and follow up with city municipalities, utility companies, and Right-of-Way agencies on permitting status and issue resolution.
  Coordinate scheduling and workflow between field engineering crews, construction teams, and client program managers.
• Enter and maintain project data in CRM and project management platforms (e.g., Smartsheet, GIS-based tools); ensure records are current and accurate. Generate weekly and ad hoc reports on engineering activity, permit status, work order volumes, and project milestones for management review.
• Assist in the preparation and QA of engineering submittals, ensuring documents conform to client and PRG standards prior to distribution.
• Support invoice reconciliation by validating engineering deliverable counts against work orders and production logs.
• Maintain organized digital filing systems for project records, correspondence, and regulatory submittals.
• Identify and escalate data discrepancies, permit blockers, or documentation gaps to the Engineering Manager promptly.
• Perform other related administrative and coordination duties as assigned.

Minimum Qualifications

• Minimum two (2) years of administrative, coordination, or clerical experience in a telecommunications, utility, or infrastructure construction environment.
• Working familiarity with fiber optic or OSP construction workflows — including permit types, engineering documentation, and field-to-office handoff processes.
• Proficiency in Google Workspace (Docs, Sheets, Gmail) and/or Microsoft Office Suite (Excel, Word, Outlook) experience with project tracking tools such as Smartsheet is a plus.
• Demonstrated ability to manage multiple concurrent tasks and deadlines in a high-volume production environment.
• Strong written and verbal communication skills; comfortable interfacing with municipalities, field crews, and client contacts.
• High attention to detail in data entry, document management, and report generation.
• Ability to read and interpret basic engineering diagrams, work order packages, or construction drawings is preferred.
• Experience with GIS tools, mapping platforms, or OSP design software (e.g., Vetro, Salesforce, Comsof, or similar) is a plus.
• Associates degree or equivalent combination of education and relevant work experience preferred.

Work Environment

The role will require walking, climb stairs, and perform physical tasks in an office environment.

Compensation & Benefits

We offer competitive hourly pay plus opportunity for overtime ($28 to $32 per hour) along with a comprehensive benefits package, including:

• Medical, dental, and vision coverage for employees and dependents.
• 401(k) retirement plan, with company match after one (1) year.
• Short-term disability coverage after one (1) year.
• Paid time off and holidays.
• Additional rewards such as company-paid life insurance, and other supplemental insurances available.