Operations Manager: Legal & Strategic Communications in New York City, New York at Barnard College

Title: Operations Manager: Legal & Strategic Communications

Location: New York City, NY

Full/Part Time: Full time
Req ID: JR5612

Description:

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Operations Manager: Legal & Strategic CommunicationsBarnard College seeks a proactive, professional, and organized individual to provide administrative support to two offices of the College: the Office of the General Counsel and the Office for Strategic Communications and Government Relations.

This position equally supports both offices. Equal time is allocated to each office per a structured weekly schedule.

The successful candidate will thrive in a fast-paced, mission-driven environment and will demonstrate a commitment to excellence, confidentiality, and service.

Job Description:

Administrative Support

• Serve as the primary point of contact for both Offices, handling inquiries with professionalism and discretion.

• Draft, edit, and proofread correspondence, reports, presentations, and other documents.

• Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.

• Manage complex calendars, including scheduling internal and external meetings, travel arrangements, and event coordination.

• Maintain centralized organized filing systems (digital and paper), ensuring easy access and confidentiality.

• Leverage technology to facilitate smooth and efficient operations of both offices.

• Manage subscriptions and paid accounts

• Compile and track press clippings

• Manage special projects and other duties as assigned

Office Operations

• Support day-to-day operations of both Offices, including procurement of supplies, expense reporting, invoice tracking and budget tracking.

• Prepare legal documents, monitor court dockets, and perform other paralegal tasks under the supervision of an attorney.

• Print and organize documents for each department.

• Liaise with internal departments and external stakeholders on behalf of each office.

Project Coordination

• Support initiatives across offices, including legal affairs, communications, public affairs, and government relations.

• Track timelines and deliverables for ongoing projects and affirmatively provide regular updates to the Offices.

Skills, Qualifications & Requirements:

Required:

• Bachelor’s degree or equivalent combination of education and experience.

• Minimum of 5 years of administrative experience, preferably in a higher education, legal, communications, or government environment.

• Demonstrated ability to handle confidential information with discretion.

• Excellent organizational and time management skills.

• Strong verbal and written communication skills.

• High proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Google Workspace).

• Ability to work independently, take initiative, as well as collaborate across departments.

• Quick learner with strong attention to detail.

Preferred:

• Proficiency or expertise using Workday systems.

• Experience supporting senior executives in legal, public affairs, or higher education contexts.

• Comfort and diplomacy in interfacing with high-level external stakeholders and government officials.

• Paralegal experience.

• Notary license.​

This job is an on-site, in-person role 5 days a week.

Salary Range: $80,000 - $85,000 annually

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company:

Barnard College

Time Type:

Full time

About Us: Barnard is an intellectually stimulating, diverse college community of approximately 800 full- and part-time faculty and staff dedicated to providing an extraordinary educational environment for our 2,600 students.
Whether you are a current or potential Barnard employee, the Office of Human Resources is here to provide you with clear and accurate information and the best possible service. We hope that you find the site useful and will feel free to email any of the HR staff directly with questions or suggestions. We look forward to working with you.