Associate Director of Finance Operations at BROOKLYN PROSPECT CHARTER SCHOOL – Brooklyn, New York

About Us

Prospect Schools is a high-performing, intentionally diverse (“diverse by design”) K-12 college preparatory charter network serving nearly 3,000 students across seven schools in Brooklyn. Prospect Schools models its curriculum on the renowned International Baccalaureate Program, a rigorous program that raises the level of academic responsibility for students while preparing them to be global citizens. Our experienced team is dedicated to our mission to prepare a diverse student body to have a positive impact on society and develop a lifelong passion for learning, and guided by our Core Values:

• Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically

• Care: Support others by grounding every action in empathy while championing equity and inclusion

• Persistence: Grow and learn by solving problems with determination, creativity, and tenacity

• Passion: Succeed by approaching challenges with excitement, enthusiasm, and self-assurance
  
  

We have a vision to become the leading network of intentionally diverse schools where all students and educators can learn, work, and thrive. Find out more about who we are and what we believe by spending a few minutes reading our recently updated 2025 Annual Report, viewing this peek inside our schools, or reading some stories about our students and educators and graduate outcomes.

About the Position

The Associate Director of Finance Operations plays a critical role in ensuring the accuracy, integrity, and effectiveness of Prospect Schools’ financial operations. This role functions as both an analytical lead and an operational partner, bridging financial data management, compliance, and day to day financial processes across the central office, school based teams, and accounting partners.

The ideal candidate brings strong analytical judgment, exceptional attention to detail, and a service oriented mindset. They will operate with a degree of autonomy, serving as a thought partner to the Director of Finance while ensuring financial processes are executed efficiently, accurately, and in compliance with internal policies and external requirements.

Key Responsibilities

Financial Data Management & Reporting

• Conduct initial and ongoing reviews of monthly financial statements including variance analysis, root cause investigation, and trend identification.

• Monitor PTSO financial activity and prepare summary reports.

• Compile data and support the development of dashboards, variance analyses, and ad hoc financial reports.

Accounts Payable & Vendor Management

• Oversee requisitions, purchase orders, invoices, and vendor records in Sage Intacct, ensuring adherence to internal controls and timelines.

• Process bank deposits and manage check printing as needed.

Budgeting & Forecasting Support

• Prepare supporting schedules, data pulls, and analyses for school, and all related entity budgets.

• Support budget v. actual reviews by preparing variance explanations and trend analysis.

• Assist the Director of Finance with financial forecasting, scenario modeling, and reporting.

Audit & Compliance Coordination

• Coordinate and track audit requests with external partners, ensuring timely and accurate responses and documentation.

• Maintain audit schedules and supporting documentation to support ongoing audit readiness.

• Prepare compliance data and reports for grant, lender and regulatory reporting as required.

• Support in ensuring adherence to Financial Policies and Procedures (FPP).

School Finance Liaison & Customer Support

• Serve as the primary point of contact for finance-related questions from school based staff.

• Provide Level 1 support for Sage system issues, credit card management, and vendor inquiries, escalating complex or policy related matters as appropriate.

• Support the development of guidance and documentation to promote consistent finance practices across schools.

Role Qualifications

Education and Experience

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.

• 3 - 6 years of experience in financial operations, accounting, or financial analysis preferably within a non-profit or education environment.

• Experience with Sage Intacct or similar ERP systems strongly preferred.

• Intermediate to advanced Excel skills required.

Skills and Competencies

• Analytical Thinking: Ability to interpret financial data, identify trends, and communicate insights clearly.

• Technical Skills: Proficient in financial systems, particularly Sage Intacct, and strong Excel capabilities.

• Organization: Strong project management and time management skills with the ability to manage competing priorities.

• Customer Service: Approachable, responsive, and solution-oriented.

• Attention to Detail: Committed to accuracy, consistency and data integrity in all work.

Employees at Prospect Schools are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. The salary range for this role is from $97,000-$109,747.

EEO and ADA Statement

Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law.

Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at: careers@prospectschools.org.

The critical features of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.