Human Resources Generalist at Mutual Housing California – Sacramento, California

Reporting to the Director of Human Resources, the Human Resources Generalist plays a key role in supporting the human resources functions for Mutual Housing California. This position will be responsible for a wide range of HR duties, including recruitment, onboarding, employee relations, benefits administration, compliance, and performance management. The ideal candidate will have a passion for supporting our mission to provide affordable housing and a good understanding of California employment law. The position requires attention to detail, strong organization skills, and demonstrates a high degree of confidentiality as the ability to work well independently.

Essential Duties And Responsibilities

• Develops, facilitates, and implements all phases of the recruitment process across a variety of open roles helping management find, hire, and retain quality talent.
• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Assists with resume reviews, phone screenings, scheduling of interviews and reference checks as needed.
• Once a hiring decision is made, will reach out to candidates to conduct required background checks. Will monitor background check agencies for completion and inform managers and candidates when such requirements are complete and re-confirm start date with candidate.
• Assists with onboarding and exiting of employees as necessary.
• Acts as the primary back-up to the Payroll Specialist and will assist with the preparation and processing of bi-monthly payroll for two companies (80+ employees) as needed when Payroll Specialist is unavailable or needs assistance, which may include processing termination checks or bonus checks outside of the normal payroll cycle.
• Maintain and update Human Resource Information System (HRIS) related database and employment records including but not limited to status changes, tax withholdings, voluntary and involuntary deductions, etc.
• Assists with job posting and advertisement processes.
• Collaborates with department managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• Develop and implement recruitment strategies to attract qualified candidates for a variety of positions.
• Conduct interviews and coordinate the hiring process.
• Ensure a smooth onboarding experience for new employees, including completing necessary paperwork and providing orientation.
• Provide guidance and support to employees and managers on various HR-related issues.
• Handles employee complaints and forwards concerns to the Director of Human Resources in a timely and confidential manner.
• Conduct exit interviews and analyze data to identify areas for improvement.
• Administer employee benefits programs, including health insurance, retirement plans, and other benefits.
• Assist employees with benefit enrollment and answer questions about their benefits.
• Ensure compliance with all federal, state, and local employment laws and regulations.
• Maintain accurate employee records and documentation.
• Assist with maintaining and updating SOP (Standard Operating Procedures) for recruiting, payroll processing and other associated functions.
• Assist with year-end W2 audit/corrections and distribution if needed.
• Assist with preparing responses for unemployment, SDI, benefit audits, employment verifications and/or wage verifications as needed.
• Assist Director of HR with the Open Enrollment process and finalize all Open Enrollment deduction changes in Paylocity.
• Conduct and collect staff survey information regarding employee morale, along with incentive and benefit program thoughts and preferences.
• Maintain all personnel files, both electronic and hard copy, assuring all documents are filed.
• Assists Director of Human Resources with miscellaneous HR related work as assigned.
• Stay up to date on changes in employment law and HR best practices.
• Assist with the development and implementation of performance management processes.
• Assist Director of Human Resources with onboarding and exiting of employees as necessary.
• Assist Director of Human Resources with the annual performance review process, including processing approved merit wage changes to employees’ HRIS files.
• Assist employees with resolving issues and/or sending out staff notices relating to the payroll/HRIS system, the Online Benefit portal and/or the 401K Retirement plan.

Qualifications / Education

• High School Diploma or GED required
• Bachelor’s degree in related field preferred but not required
• 3+ years direct experience in Human Resources experience preferred
• Strong knowledge of California employment law.
• Excellent communication and interpersonal skills. Ability to work independently and as part of a team.
• Strong knowledge of HRIS software required.
• Proficiency with intermediate Microsoft Office Excel, Word, and Outlook skills.
• Ability to maintain the highest level of confidentiality and integrity with respect to employee related HR and payroll information.
• Excellent organizational, analytical, and interpersonal skills.
• Ability to travel to community or resident locations within a 60-mile radius.
• Ability work overtime on occasion as business needs dictate.

Accountability

• Under minimal supervision, exercises independent discretion in performance of most job responsibilities.
• Exercises considerable latitude; work is reviewed to determine if objectives were accomplished.
• Objectives are reviewed by top management to ensure alignment with goals.

Language Ability

• Ability to effectively present information to employees and management, both written and verbal.

Math Ability

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Work Environment / Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• While performing the duties of this job, the employee is regularly required sit, reach with hands and arms, and talk or hear.
• The employee is occasionally required to stand and walk.