Admin Assistant in Orange, California at Talent Staffing Solutions Inc.

Available Shifts:
08:00 AM - 04:00 PM

Desired Skills: Data Entry Clerk, Office Administrator, Office clerk, Admin Assistant

Job Function

The Administrative Assistant provides multi-department support for a variety of administrative tasks to meet time sensitive deadlines. Assists with various housekeeping, scheduling of miscellaneous services and office inventory supplies.

Mandatory Requirements

• College or University diploma business administration an asset
• 1+ years’ of administrative experience
• Technology savvy, Intermediate level MS Office Suite, Adobe

Job Responsibilities

• Provides administrative support to ensure efficient operation of office functions
• Answers 5 to 9 line telephone systems, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, data archiving, copying, binding, scanning, organizing file systems for annual re-creation
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintains supplies inventory, checks stock and places Supplier orders expediting when appropriate for departmental special projects
• Contributes to team effort as the ‘Go To’ person when needed

Soft Skills

• Positive self-starter able to self-manage and prioritize effectively
• Professional, positive attitude, responsibility of confidential info
• Strong reasoning and critical thinking skills, detail oriented
• Able to diffuse and handle conflict with diplomacy and tact
• Excellent articulation and English fluency, verbal, written

Physical Demands & PPE: Sitting, standing, walking, bending, light lifting infrequently