Executive Assistant to the President in Sherman Oaks, California at American Jewish University

Employer: American Jewish University (AJU)

Job Title: Executive Assistant to the President

Status: Full Time, (35/hours per week) Exempt

Location: 4 days/week in person (Sherman Oaks), Friday remote

Reports To: President, AJU

About American Jewish University 

American Jewish University (AJU)’s mission is singularly focused on the future of Jewish life in North America—training and educating the next generation of rabbis, educators, professionals, and lay leaders, and creating innovative, dynamic pathways for Jewish learning and living. With campuses in Sherman Oaks, Beverly Hills, and Simi Valley, CA, along with distance education programs that reach learners across the nation and around the world, AJU is a private, nonprofit institution of higher education offering degree-granting and for-credit academic programs, as well as community-based (non-formal academic) learning opportunities.

Position Overview

The Executive Assistant (EA) to the President supports the daily operations and activities of the President in a fast-paced, dynamic environment. This role is ideal for a professional who is resourceful, proactive, exceptionally organized, and who thrives on managing competing priorities, anticipating needs, and creating efficient systems and solutions.

The Executive Assistant coordinates schedules, meetings, events, and logistics, including support related to the President's duties and projects. The role also serves as a key administrative leader in the organization by fostering collaboration among staff and promoting operational best practices. Candidates who are collaborative, curious, solutions-oriented, service-minded, resilient, and skilled in executive follow-though, will thrive in this position. The EA will additionally provide support for AJU’s 2050 Institute initiative.

Strategic Responsibilities

• Support the daily operations for thePresident, including managing administrative priorities and implementing efficient office operations.
• Serve as the primary front-facing representative of the President's office by greeting guests, coordinating access to the President, and maintaining a professional and welcoming environment.
• Coordinate complex calendars and scheduling for the President, prioritizing engagements based on stated goals and priorities.
• Maintain organized, secure files and databases related to the President's activities, external relations, and treat sensitive information with high professional discretion.
• Act as a liaison between President and internal/external stakeholders
• Screen and prioritize calls, messages and requests.
• Prepare briefing materials, agendas, and meeting notes.
• Track action items and follow up to ensure deadlines are met.
• Support special projects including the 2050 Institute from planning through execution.
• Develop and maintain project plans, tracking tools and status reports.
• Maintain President’s records in AJU’s database.

Qualifications & Experience

• Bachelor's degree or equivalent combination of education and relevant professional experience required, with a minimum of five (5) years of experience in a high-responsibility role supporting senior leadership.
• Strong judgment and discretion in handling confidential and sensitive information, with a clear understanding of privacy and professionalism in both written and verbal communications.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative platforms such as Microsoft Teams andHubSpot.
• Experience in higher education or nonprofit environments is highly preferred, with an understanding of the unique needs within this sector.
• Strong organizational skills with meticulous attention to detail and project management.
• Ability to work both independently and collaboratively
• Must have a positive, professional and service-oriented leadership style.
• Must be able to maintain predicable and reliable attendance.
• Must be authorized to work in the United States.
• Must be able to work occasional evenings and weekends, including holidays.

Physical Requirements & Work Environment

• The role requires the ability to remain standing or sitting for extended periods of time.
• Must be able to lift, push, pull and carry objects (15 lbs.), such as files and office supplies.
• Occasional travel to other campus sites and off-site locations may be required.

Compensation

• Salary Range:$85,000 - $95,000 annually.
• American Jewish University offers a comprehensive benefits package for eligible employees, which may include health, dental, and vision insurance; retirement plan participation; paid time off; and other employee benefits.

AJU participates in the federal government's E-Verify program to determine employment eligibility. To learn more about the E-Verify program, please CLICK HERE.

Please note that this job description is not meant to cover or include all the tasks, duties, and responsibilities the employee may be required to perform, and may be subject to change at the company’s discretion, with or without notice or contemporaneous update to this document. Reasonable accommodations may be made to enable qualified individuals to the extent required by and in accordance with applicable federal, state, and local law; contact Human Resources to request reasonable accommodation. Nothing in this job description modifies the at-will nature of employment. If you require accommodation to complete the job application process, please contact hr@aju.edu.

American Jewish University (AJU) is committed to diversity, equity, and inclusion in all forms and areas of the university. Please visit our full diversity statement at https://aju.edu/.