QFS Systems Coordinator in Chicago, Illinois at Farmer's Fridge Careers

Farmer’s Fridge makes fruits and vegetables accessible and approachable for everyone. We offer a variety of fresh, healthy, ready-to-eat meals and snacks through our fresh food vending machines, wholesale partners, and our office pantry solution — providing chef-curated meals to customers within seconds. Today, we operate a network of Fridges and partner with clients nationwide in high-foot-traffic areas, such as airports, hospitals, universities, and large office buildings — where there is limited accessibility to fresh, healthy, grab-n-go options.

We care deeply about what we’re creating and aspire to make sure our customers feel that through every touchpoint. This shows up in many ways across the business. We are committed to prioritizing food safety, we are passionate about product quality, we value our employees, we champion the best idea no matter where it comes from, and we’re committed to making an overall positive impact as we scale.

About this Role: The QFS Systems Coordinator plays an important role in helping Farmer’s Fridge turn food safety and quality data into actionable insights. Our Quality & Food Safety programs generate information across environmental monitoring, production checks, internal audits, training, customer feedback, and other programs. This role makes sure that information is accurate, organized, accessible, and reaching the people who can act on it.

You’ll own the day-to-day administration and reporting within our Quality Management System, help identify trends and gaps before they become larger issues, and maintain the documentation that keeps our food safety programs organized and audit-ready. You’ll work closely with our Quality & Food Safety team as well as partners across Operations, Distribution, and R&D, combining strong attention to detail with an ability to make data understandable and useful.

This is a great opportunity for someone who enjoys working at the intersection of food safety, systems, data, and operations and wants to help build more scalable processes within a growing food business.

What You’ll Do…

• Build and maintain recurring reports across key food safety and quality programs, including environmental monitoring, production compliance, internal audits, training, customer complaints, and quality holds.
• Review and analyze quality and food safety data to identify trends, recurring issues, and emerging risks, and communicate findings to the appropriate teams.
• Serve as the day-to-day administrator of our Quality Management System, SafetyChain, including forms, workflows, user access, and reporting.
• Partner with Quality & Food Safety leaders and plant teams to ensure production-floor checks are configured correctly, completed on time, and generating reliable data.
• Identify gaps or inconsistencies in data collection and recommend improvements to how information is captured, maintained, and reported.
• Maintain organized, accurate documentation for food safety and quality programs, including SOPs, HACCP plans, specifications, training records, and other program documentation.
• Coordinate corrective action and non-conformance tracking, including routing items to the appropriate owners, monitoring deadlines, and following up on outstanding actions.
• Help keep the organization audit-ready by organizing and maintaining documentation for SQF, USDA, third-party, and customer audits.
• Maintain supplier and ingredient documentation, including certificates, approvals, and expiration tracking.
• Support mock recalls, traceability exercises, internal audits, and new product launch readiness.
• Provide data, records, and reporting support to cross-functional partners across Operations, Distribution, and R&D.

Who You Are…

• You have 1–3 years of experience in food manufacturing, quality, food safety, logistics, or another role involving significant data, records, or systems ownership.
• You’re comfortable working with data and spreadsheets, including pivot tables, lookups, and building reports that other people can easily understand and use.
• You have a working understanding of Good Manufacturing Practices (GMPs) and basic food safety principles. Familiarity with HACCP is a plus.
• You’re comfortable learning and working within technology systems. Experience with a Quality Management System or data collection platform such as SafetyChain, Redzone, TraceGains, or a similar tool is preferred, but not required.
• You’re highly organized and naturally detail-oriented. You notice when information is missing, inconsistent, or simply doesn’t look right.
• You can look beyond maintaining records and identify the patterns or trends the data may be telling you.
• You communicate clearly and can explain a data or process issue to someone who may not spend their day working in spreadsheets.
• You’re comfortable working cross-functionally and following up with others to keep documentation, corrective actions, and other important work moving forward.
• You’re comfortable spending time on the production floor and working in a refrigerated environment (approximately 40°F) for short periods.
• You can read, speak, and write in English; bilingual Spanish skills are a plus.
• An Associate’s or Bachelor’s degree in Food Science, Biology, Supply Chain, Data Analytics, or a related field is preferred, but equivalent professional experience is welcome.

The base salary range for this role is $55,000 - $62,000. The base pay offered will be determined by factors such as experience, skills, training, certifications, education, and any applicable minimum wage requirements.

In addition to base salary, this position is eligible for company performance-based bonuses and equity.

We provide a comprehensive benefits package, including:

• Medical, dental, and vision insurance (multiple plans available)
• 401(k) with immediate employer match vesting
• Paid time off (including vacation, sick leave, and holidays)
• Paid sabbatical after 5 years of service
• Employee discounts
• Employee Assistance Program (EAP)

Benefits at Farmer's Fridge:

In This Together - We stay connected, whether in person or virtually. We encourage business transparency through monthly town hall meetings and weekly financial updates. We set out to make the best product on the market, and we believe we’ve done it. We value your input in the new menu creation process. From regular tasting panels, where employees provide new menu feedback.

Happier Workdays - Each day at work should fill you with joy. We're a fun and passionate group, and we don't take ourselves too seriously. Bring your unique self to work, dress comfortably, and always feel free to share your thoughts and opinions. We encourage curiosity; there's no hierarchy here when we're all swapping ideas.

Never run on empty - Daily Farmer's Fridge meal and office snacks are just some of the offerings to make sure you aren't distracted by a growling stomach. Recharge with our paid sabbatical program after five years of service.

Innovate & Elevate - We're all teachers and learners. You'll grow and help grow the company through cross-functional collaboration, open access to leadership, and regular business updates. You have a direct impact on the company’s bottom line. You can also impact your bottom line by participating in our 401(k) plan that includes a company match with immediate vesting.

Farmer’s Fridge Diversity Statement:

"Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. At Farmer’s Fridge, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.”

Farmer’s Fridge is an equal-opportunity employer. We are committed to providing equal employment opportunity in all employment practices, including hiring, without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability status, veteran status, or any other characteristic protected by federal, state or local law. View our disclosures related to External Agencies and Applicants below: https://www.farmersfridge.com/careerdisclosures