Recruiting Sourcing Coordinator in Elmwood Park, New Jersey at Ellkay LLC

ELLKAY started out providing connectivity solutions to laboratories and within a few years, grew to also provide data management solutions to ambulatory organizations. ELLKAY is now a trusted data management partner in five healthcare segments. ELLKAY’s solutions continue to serve laboratories and ambulatory practices and have expanded to empower hospitals and health systems, healthcare IT vendors, ambulatory practices, health plans, and other healthcare organizations with cutting-edge technologies and solutions that drive their growth and interoperability strategies.

Today, ELLKAY remains true to our core values, building strong partner relationships and offering unparalleled service and support while providing innovative, scalable solutions to the challenges our customers face in today’s data-rich world.

ELLKAY's experience, customer-focused approach, and reputation for innovation, speed, and accuracy differentiate ELLKAY as a premier partner for your interoperability needs and data management strategy.

Job Description:

The Recruitment Sourcing Coordinator supports the Talent Acquisition team by identifying, engaging, and maintaining relationships with qualified candidates for current and anticipated hiring needs. The role combines proactive sourcing, recruiting coordination, candidate research, and accurate applicant tracking to help build diverse talent pipelines and deliver an organized, responsive candidate experience. The coordinator partners with recruiters, hiring managers, and Human Resources colleagues while protecting confidential information and following applicable employment practices and company policies.

Essential Duties & Responsibilities:

• Candidate sourcing: Use professional networks, resume databases, job boards, social media, referrals, community partnerships, and targeted research to identify prospective candidates for assigned roles.
• Talent pipeline development: Build and maintain organized pipelines for recurring and priority positions, document candidate skills and interests, and support long-term relationship management.
• Candidate outreach: Draft and send personalized outreach, respond promptly to candidate questions, conduct initial interest checks when assigned, and coordinate appropriate follow-up with recruiters.
• Recruiting coordination: Schedule interviews and recruiting meetings, confirm logistics, communicate changes, and help candidates and interview teams navigate each stage of the process.
• Applicant tracking and data quality: Create and update accurate candidate records in the applicant tracking system, track sourcing activity and disposition information, and maintain complete documentation.
• Hiring team partnership: Meet regularly with recruiters and hiring managers to understand role requirements, refine candidate profiles, review pipeline progress, and adjust sourcing strategies.
• Market research: Monitor talent availability, competitor hiring activity, compensation signals, and sourcing-channel performance; summarize findings that may affect recruiting plans.
• Recruitment marketing support: Assist with job postings, outreach campaigns, career events, employee referral initiatives, and talent-community communications while maintaining consistent employer messaging.
• Reporting and continuous improvement: Prepare recurring sourcing and recruiting reports, identify trends or process gaps, and recommend practical improvements to outreach, coordination, and candidate flow.
• Compliance and confidentiality: Handle candidate and employee information responsibly and support recruiting activities in accordance with company policy and applicable equal employment opportunity, privacy, and recordkeeping requirements

Qualifications:

Education

• Associate degree in Human Resources, Business Administration, Communications, or a related field preferred; equivalent relevant experience may be considered.

Experience

• One to three years of experience in recruiting coordination, candidate sourcing, Human Resources administration, staffing, customer service, or a related function preferred.
• Experience supporting multiple open positions, priorities, or stakeholders in a deadline-driven environment.
• Experience using an applicant tracking system, customer relationship management platform, or comparable database preferred.

Knowledge and Skills

• Working knowledge of candidate sourcing methods, Boolean search concepts, job boards, professional networking platforms, and social media recruiting.
• Strong written communication skills, including the ability to create concise and engaging candidate outreach.
• Professional verbal communication and interpersonal skills with a service-oriented approach to candidates and hiring teams.
• Strong organization, attention to detail, follow-through, and ability to coordinate several searches and schedules at the same time.
• Sound judgment when handling confidential or sensitive information.
• Ability to review information objectively, recognize transferable skills, and align candidate experience with position requirements.
• Ability to use data to monitor pipeline health, outreach activity, response rates, and sourcing-channel effectiveness.
• Proficiency with Microsoft 365 or comparable productivity tools; familiarity with LinkedIn Recruiter, Indeed, and collaboration or scheduling platforms is preferred.
• Commitment to fair, consistent, and inclusive recruiting practices.
• Ability to work independently while collaborating effectively with recruiters, Human Resources colleagues, and hiring managers

Benefits:

ELLKAY offers a comprehensive and competitive benefit package that starts day one!

Including:

Medical, Dental, and Vision benefits

Employer-paid Life and LTD

401k w/ matching – once eligibility is met

Work/life balance

Paid Volunteer Program

Flexible working hours

Generous FTO

Remote work options

Employee Discounts

Parental Leave

Gym membership / Exercise class stipends

Our awesome culture includes:

Working with talented, collaborative, and friendly people who love what they do

Professional growth within

Innovation environment

On site in HQ Free daily lunches

Awards:

2025 Top Workplaces Employee Appreciation

2025 Top Workplaces Employee Well-Being

2025 Top Workplaces Professional Development

2025 Top Workplaces Leadership

2026 USA Today Top Workplaces

2026 NJ Top Workplaces

Additional information

At ELLKAY, we are committed to operating as a hybrid workplace, offering employees flexibility in how they structure their time between in-office and remote work. We recognize the significance of fostering connections, collaboration, and creativity within our office culture and its positive impact on our business. Our philosophy of operating as a hybrid workplace underscores our dedication to enabling employees to tailor work-life balance to their individual preferences. For those who do not live within 40 miles of one of our offices, we are open to considering remote work for candidates whose skills and experience strongly align with the role. While we prioritize a hybrid work environment for most roles, we understand the importance of flexibility and are open to remote work for specific positions and specialized skill sets.

For more information on our company, visit www.ELLKAY.com.

ELLKAY LLC is a Smoke-Free Workplace.

ELLKAY, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws

Compensation Range: $48,000 - $50,000