Assistant Project Manager in Jacksonville, Florida at GreenArrow

Is This Where You’re Meant To Be?

At GreenArrow, we believe purpose and passion go hand in hand. So ask yourself, is this where you’re meant to be?

The Assistant Project Manager supports the successful execution of outside electrical construction projects at Hinson Electric, a GreenArrow company; coordinating administrative functions, tracking project documentation, and assisting the Project Manager and field team with scheduling, reporting, and compliance. This role is the organizational backbone of the project team; ensuring the smooth flow of information between the office, field crews, clients, vendors, and subcontractors. It is an excellent development role for someone who wants to grow into full project management responsibility in the electrical construction industry.

Here, your growth matters. We’re a company that continuously invests in its people—offering meaningful work that evolves with you, continuous learning and mentorship, and a clear path for advancement. You’ll enjoy a collaborative, fun environment where life-long relationships are built and values guide every decision we make: Protect What Matters, Empower Our People; Unwavering Commitment to Our Customers; Trust Through Loyalty, Honesty, and Transparency; and a Relentless Pursuit of Excellence. Whether you’re based in one of our East or Southeast offices or working remotely from the Eastern U.S., you’ll find belonging, flexibility, and opportunity—backed by competitive compensation, annual bonus potential, and comprehensive benefits.

As our CEO, Lloyd Kuehn, reminds us:

“We take pride in our mission to provide safer and smarter infrastructure solutions for our communities. We differentiate ourselves in our markets because we have committed partners - our people - who are at the heart of business and pursue excellence in everything we do. We focus on exceptional experiences for our people, including protection, development, and engagement. Here, you’re joining a community that invests in you and celebrates your growth. We are setting the standard for exceptional leadership and professionalism across our industry.”

That’s what makes GreenArrow more than just a company—it’s a community of collaborators, problem solvers, and growth drivers who believe that doing great work also means doing good work.

If this sounds like the place where your purpose meets your potential—then yes, this is where you’re meant to be.

How You’ll Make An Impact

Project Administration & Documentation

• Daily Support: Assist Project Managers with daily administrative tasks related to active outside electrical construction projects; serve as a reliable, organized point of support for the project team.
• Documentation Management: Prepare, maintain, and organize project documentation including contracts, change orders, RFIs, submittals, and job packets; ensure all documentation is current, accurate, and properly filed in both digital and physical formats.
• Records Management: Maintain accurate employee and subcontractor time records, equipment logs, and material delivery records.

Scheduling & Reporting

• Schedule Tracking: Track and manage project schedules, procurement timelines, and work progress reports; identify potential delays and communicate them to the Project Manager proactively.
• Meetings: Coordinate and schedule project meetings; prepare agendas and distribute meeting minutes to all relevant parties in a timely manner.
• Job Cost Support: Support job cost tracking; assist with invoice processing and reconciliation in coordination with the accounting team.

Compliance & Permits

• Permits & Safety Documentation: Assist with the preparation and submission of permits, safety meeting documentation, and compliance reports; ensure all required documentation is submitted accurately and on time.

Communication & Field Coordination

• Stakeholder Communication: Communicate professionally with clients, vendors, utility companies, and inspectors; represent Hinson Electric with professionalism and responsiveness in every interaction.
• Field Collaboration: Collaborate closely with field crews to support operational needs and resolve administrative issues; serve as a reliable bridge between the office and the job site.
• Confidentiality: Maintain strict confidentiality of all sensitive employee and project-related information.

What You Bring

Education & Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field preferred.
• 2+ years of administrative experience in construction or a similar industry; electrical or utility construction experience strongly preferred.

Knowledge, Skills & Abilities

• Strong organizational skills and exceptional attention to detail; able to manage multiple concurrent tasks without letting anything slip.
• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook required; experience with project management software such as Procore or Viewpoint preferred.
• Strong written and verbal communication skills; professional and responsive with clients, vendors, and field personnel.
• Ability to prioritize tasks and work independently in a fast-paced project environment.
• Familiarity with outside electrical construction processes, terminology, and safety protocols is a strong plus.

About Us

GreenArrow unites exceptional infrastructure services companies across the United States to deliver safer, smarter, and more efficient solutions for our communities. Our family of companies — Midwestern Electric, Kuharchik Construction, Bear Electrical Solutions, Hinson Electric, and Earthbound Electric — are trusted providers of specialized electrical infrastructure services, including the installation and maintenance of traffic signals, streetlighting, and intelligent transportation systems.

Backed by CAI Capital Partners, a visionary private equity firm based in Vancouver with over three decades of experience and more than $1.6 billion invested in founder-led businesses, GreenArrow is expanding organically and through strategic acquisitions. This partnership fuels our shared commitment to innovation, collaboration, and service excellence. CAI was recently named to Inc.’s 2024 List of Founder-Friendly Investors (source).

Learn more at greenarrow.com and caifunds.com.