Shipping and Receiving Agent in Nashville, Tennessee at Davidson Transit Organi

Title: Shipping and Receiving Agent

Purpose: This position is responsible for the timely processing of invoices to accounting, along with producing and distributing cycle counts and inventory reports. The Shipping and Receiving Agent will match all incoming invoices to the purchase orders, confirm the accuracy of orders, calculate any additional charges or shipping, and record, code, and process all invoices to accounting. The Agent will also generate inventory cycle counts and related reports, track, and report inventory discrepancies, and occasionally perform the month-end closeout reporting.

Position Report to: Purchasing Supervisor

Principal Job Functions:

• Physically receives deliveries of orders issued in our database systems. Additional electronic receiving is done for Purchase Orders processed in the database.
• Receive and process invoices through data entry while ensuring the invoice is complete and totals are accurate.
• Create all of the relevant Labels for stocked parts and apply them to the received parts.
• Manage/file/record/stamp the hard copies and process the electronic documents related to these Purchase Orders. Hard copies are delivered daily to Accounts Payable (Myatt).
• Retrieves invoices electronically to assemble the final Purchase Order packet and document the transactions in the database.
• Communicates with recipients on merchandise received (Myatt). Coordinate with end users for Return Merchandise Authorizations, Core Returns, and any other type of shipments.
• Keeps the receiving docks well organized, clean, and safe while making sure necessary labels, equipment, materials, and supplies are always available (Myatt).
• Daily cycle counts and generate reports (Daily, Weekly, Monthly).
• Change and develop reports in Crystal Reports
• Assist in quarterly physical inventories
• Prepare and maintain files of shipments sent and received
• Verify packing slip against the purchase order
• Verifies receipt of items by comparing items received to items ordered, resolves shipments errors with suppliers
• Monitor and track packages and keep records of shipped items
• Maintain records of damaged goods that have been received
• Communicate directly to recipients about merchandise received within the organization in a timely manner.
• Prepare calculations for rates based on weight and shipping zones
• Maintain and monitor Return Merchandise Authorization (RMA) with vendors
• Lift and move heavy items/packages as required
• Use a computer as needed for email, internet information, and Microsoft Office documents to create entries and maintain an electronic log of incoming and outgoing packages
• Maintain a busy loading dock in good order, including all necessary labels, equipment, materials, and supplies
• Strong organizational skills

The principal duties are intended to describe those functions that are essential to the performance of this job and must be performed unaided or with reasonable accommodations. Other responsibilities are those functions considered incidental or secondary to the purpose of the job. This job description does not imply that the above are the only duties assigned to the position. Employee may be required to perform any other job-related duties as requested by management.

Physical Requirements with or without reasonable accommodations:

• Physical activity includes but not limited to, sitting, standing, lifting, reaching, walking, writing, carrying, grasping, holding, clarity or vision, speaking, and listening.
• Must be able to operate office equipment, including but not limited to telephone system, computer system, printer, copy machine, adding machine, and camera equipment.

Other Requirements:

• Ability to work assigned schedule and work overtime as needed
• Respond to emergencies (such as reporting to work early/staying late due to bad weather)
• Maintains effective working relationships with all levels of employees
• Maintain confidentiality
• Understand and carry out detailed written or verbal instructions
• Perform arithmetic calculations
• Receives, count products, and accurately reports figures
• Have good problem-solving skills
• Speak clearly and distinctly
• Work with little supervision
• Perform repetitive work
• Practice good customer services skills
• Meet required deadlines
• Must adhere to all safety rules
• Ability to make oral presentations
• Ability to compose a written document
• Have a valid TN driver’s license

Requirements:

Classification under Fair Labor Standards Act: Non-Exempt

Davidson Transit Organization is an equal opportunity employer.