Executive Assistant, Human Resources in Tulsa, Oklahoma at American Power Innovations, LLC

Position Summary

American Power Innovations (API) is seeking a highly organized, detail-oriented, and motivated Human Resources Coordinator to support the daily operations of our Human Resources department. This position will assist with recruiting, onboarding, employee relations, HR administration, and maintaining accurate employee records.

The ideal candidate will have 2–4 years of human resources experience, strong communication skills, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Key Responsibilities

Recruitment and Talent Acquisition

• Assist with posting job openings on Indeed, LinkedIn, ADP, and other recruitment platforms.
• Review resumes, screen applicants, and coordinate interviews with hiring managers.
• Communicate with candidates throughout the hiring process.
• Assist with preparing offer letters and coordinating pre-employment background checks and drug screenings.
• Maintain accurate applicant records and recruitment tracking reports.
• Support hiring events, job fairs, and recruitment initiatives.

Onboarding and Employee Support

• Coordinate new hire onboarding, orientation schedules, and required paperwork.
• Ensure completion of employment eligibility verification (Form I-9) and other required documentation.
• Assist with new hire orientation and communicate company policies, benefits, and procedures.
• Serve as a point of contact for employee questions regarding HR policies, benefits, and general employment matters.
• Assist with employee recognition programs, company events, and engagement initiatives.

HR Administration and Compliance

• Maintain accurate and confidential employee personnel files and HR records.
• Enter and update employee information in the Human Resources Information System (HRIS).
• Assist with tracking attendance, PTO, leave requests, and employee documentation.
• Maintain confidentiality of sensitive employee and company information.

Payroll and Benefits Support

• Assist with reviewing employee timekeeping records and identifying discrepancies.
• Support payroll processing by ensuring employee information and time records are accurate.
• Assist employees with benefits enrollment, changes, and general benefits questions.
• Coordinate with HR leadership regarding payroll, attendance, and benefits-related matters.

General HR Department Support

• Provide administrative assistance to the HR Manager/Director.
• Assist with employee communications, announcements, and company-wide initiatives.
• Coordinate HR meetings, training sessions, and employee events.
• Support special projects and continuous improvement initiatives within the HR department.
• Perform additional HR-related duties as assigned.

Qualifications and Experience

Required Qualifications

• 2–4 years of experience in Human Resources, recruiting, HR administration, or a related role.
• High school diploma or GED required; college degree is not required.
• Strong organizational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Strong time management skills with the ability to prioritize multiple tasks.
• Ability to work independently while collaborating with HR leadership and other departments.
• Professional, approachable, and employee-focused attitude.

Preferred Qualifications

• Experience using ADP Workforce Now or a similar HRIS platform.
• Previous experience supporting recruitment and onboarding processes.
• Familiarity with employment laws, HR compliance, and standard HR practices.
• Experience working in a manufacturing or industrial environment.
• Basic understanding of payroll, timekeeping, and employee benefits administration.

Core Competencies

• Organization and attention to detail
• Professional communication
• Confidentiality and discretion
• Problem-solving and adaptability
• Teamwork and collaboration
• Customer service and employee support
• Ability to multitask in a fast-paced environment
• Initiative and willingness to learn

Work Environment

This position is primarily office-based within a manufacturing environment. The HR Coordinator will interact regularly with employees, supervisors, managers, and candidates across various departments. Occasional visits to production areas may be required.