Clerk Storeroom at Hyde Park Hospitality – Chicago, Illinois
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About This Position
Position Title: | Purchasing Clerk | FLSA Designation: | Non-exempt |
Department: | Purchasing | Brand: | Hilton Hotels & Resorts |
Reports to: | Executive Chef | ||
Date Written/Revised: | January 28, 2025 |
Average Percent of Time | ESSENTIAL FUNCTIONS |
45% | Analyzes business volume, banquet event orders, and hotel occupancy forecasts to prepare order quantities for food, beverages, and operational supplies. Places orders with approved vendors to match required specifications, quantities, and delivery schedule. Consults with management to resolve out of stock, substitutions, etc. |
15% | Accepts all ordered products into the hotel, verifying accuracy of delivery to invoice or Bill of Lading, noting shortages and damaged goods. Receives and places products in their assigned storeroom location in an organized manner. Maintains storeroom and rotates perishable stock so that all food items are fresh. |
30% | Issues and delivers products from the Storeroom to Departments. Check each item on the requisitions which may involve weighing, counting, verifying each item and checking them against specifications to verify accuracy and approvals for the order. |
10% | Accurately processes invoices in the payable’s application. Conducts inventories. Maintains files and records. |
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
- Participate in hotel/department meetings.
- Perform any general tasks using standard hotel cleaning products to adhere to health standards.
- Perform other duties as requested by manager or special guest requests.
Frequency Key: Rare - up to 1 hour, Occasional - 1-3 hours, Frequent - 3-6 hours, Constant - 6-8 hours
Physical Activity | Frequency |
Sitting | Occasional |
Walking | Constant |
Climbing stairs | Occasional |
Crouching/Bending/Stooping | Frequent |
Reaching | Frequent |
Grasping | Frequent |
Pushing/Pulling | Frequent |
Near Vision | Frequent |
Far Vision | Rare |
Hearing | Frequent |
Talking | Frequent |
Smell | Frequent |
Lifting/Carrying(# lbs.) | Frequent up to 50 lbs. |
Travel | Rare |
OTHER DUTIES
Demonstrate working knowledge of the service standards.
Regular attendance in conformance with the standards, which may be established by Hilton from time to time, is essential to the successful performance of this position.
SAFETY REQUIREMENTSPersonal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Team members will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.
ORGANIZATIONAL RELATIONSHIPS
Positions directly reporting to this position (titles): None
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
- Must have some knowledge of commercial food, beverages, and typical food and beverage supplies and consumables.
- Basic mathematical skills to include sum totals, percentages, and ratios.
- Advanced computer skills including online order entry, scanning and coding invoices, maintaining database, and using electronic spreadsheets.
- Ability to read, write and speak the English language fluently in order to complete forms, inventories, read billings, invoices and communicate with co-workers and purveyors.
- Office machines: operate calculator/10-key, copier, fax, telephone.
High School graduate or equivalent
EXPERIENCESome work experience in related field preferred.
LICENSES OR CERTIFICATESFood Handler Certificate required
GROOMING/UNIFORMSAll team members must maintain a neat, clean and well-groomed appearance (specific standards available).
OTHERN/A
NOTICE:
Standing, bending, stooping, and lifting weights up to and including 50 lbs. may be required. The hospitality business functions seven (7) days a week, twenty-four hours a day. In addition, this is a hospitality business, and a hospitable service atmosphere must be projected at all times
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Job Location
Job Location
This job is located in the Chicago, Illinois, 60666, United States region.