Proposal Coordinator at FYI - For Your Information, Inc. – Silver Spring, Maryland

FYI - For Your Information, Inc.
Position Title: Proposal Coordinator
Location: 8484 Georgia Ave, Suite 220, Silver Spring, MD 20910, US
FYI is a premier SBA-certified, Woman-Owned Small Business and GSA schedule holder specializing in Human Capital, Training, and Information Technology services. Recognized as a "Great Place to Work," FYI has earned accolades on Inc. Magazine's 5000 list for four consecutive years and was recently named one of Inc's 2024 Mid-Atlantic Fastest Growing companies. The Role As the Proposal Coordinator, the successful candidate should have experience in technical writing, persuasive writing, professional editing, and proposal coordination. This means our Proposal Coordinator needs to be focused and organized, yet flexible; creative, but with excellent time and project management skills; and a team player with the ability to work independently. Key Proposal Coordination: Manage the end-to-end proposal development process, including corresponding with teaming partners, determining proposal layout and content/production assignments, scheduling internal reviews, tracking progress, and ensuring on-time delivery of compliant and compelling proposals. Content Development: Write, edit, and format proposal sections, including resumes, company qualifications, project descriptions, technical narratives, and cover letters, ensuring clarity, accuracy, and alignment with RFP/RFQ requirements. Create persuasive proposal content, utilizing best practices, past performance, and case studies to substantiate our capabilities. Compliance Review: Ensure that all proposal content meets the specific requirements of the solicitation and complies with company and industry standards. Collaboration: Work closely with a variety of personalities, including technical and marketing staff, to gather, develop, and refine content for technical accuracy, readability, and persuasive impact. Gather pertinent information through interviews with subject matter experts across a wide range of human capital and IT domains and formulate the information into technical responses. Participate in all color team reviews of a proposal and its components and then make edits to the proposal based on feedback provided from team members and SMEs. Editing and Proofreading: Review and refine technical and persuasive content for grammar, flow, and clarity while maintaining a professional tone and voice. Document Management: Handle the organization, formatting, and version control of proposal documents to ensure consistency and quality throughout the submission process. Knowledge Management: Maintain a library of standard proposal content, including resumes, project descriptions, and frequently used proposal templates. Marketing Collateral Support: Assist as needed with other marketing materials, e.g., presentations, brochures, social media posts, award nomination packets. Special Projects: Support employee related special projects as needed. Qualifications: Bachelor's degree in English, Journalism, Communications, Marketing, or a related field 2-3 years' experience in proposal coordination, technical writing, or persuasive writing, preferably in the human capital and/or IT industries Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office (Word, PowerPoint) is desirable Experience working in a deadline driven environment and balancing multiple, competing priorities A character of integrity with the ability to work under strict deadlines while maintaining a professional demeanor and a sense of humor FYI's Benefits/Incentives: What is in it for you? Hybrid work schedule. Collaborative, high-achieving, and diverse team environment. Competitive salary, bonus plan, and comprehensive benefits, including 401K, tuition assistance, and pet insurance. We are an equal opportunity employer and value diversity. All employment is based on qualifications, merit, and business need.