Wedding & Event Coordinator at CATHEDRAL OF THE INCARNATION – Nashville, Tennessee

Overview

The Wedding & Events Coordinator supports couples, families, and community groups by ensuring that all weddings and events at the Cathedral are well-planned, pastorally supported, and smoothly executed. The role blends hospitality, liturgical coordination, administrative management, and facility oversight.

Key Responsibilities

• Coordinate all aspects of weddings and events, including rehearsals, ceremony flow, logistics, and on-site presence.

• Guide couples through Cathedral policies, pastoral expectations, scheduling steps, and required documentation.

• Facilitate communication between couples, clergy, the Music Department, and Cathedral staff.

• Manage bookings, agreements, payments, sacramental paperwork, and verification of freedom to marry.

• Promote and manage rentals of parish facilities, including inquiries, agreements, setup/teardown coordination, and vendor communication.

• Recruit, train, and schedule volunteers to support weddings and events; maintain reliable backup coverage.

• Maintain a warm, pastoral, and professional presence with all couples, guests, and renters.

• Ensure liturgical integrity, respectful use of Cathedral spaces, and adherence to Cathedral policies.

• Provide timely communication, respond to inquiries within two business days, and collaborate effectively with staff.

• Maintain accurate records, calendars, and files for all weddings and facility rentals.

Skills & Competencies

• Strong organizational and administrative abilities.

• Excellent communication skills with a warm, pastoral tone.

• Ability to coordinate multiple moving parts and maintain calm under pressure.

• Comfort working with clergy, musicians, vendors, volunteers, and diverse parishioners.

• Ability to uphold confidentiality, pastoral sensitivity, and liturgical norms.

• Professional appearance and conduct appropriate for sacred and celebratory settings.

• Reliability in timekeeping, scheduling, and follow-through.

Experience & Knowledge

• Background in parish ministry, customer service, event coordination or hospitality.

• Familiarity with Catholic liturgy and sacramental preparation (or willingness to learn).

• Comfortable managing volunteers and coordinating with multiple departments.

Work Schedule Expectations

• Full-time, non-exempt.

• Regular schedule Tuesday–Saturday, with flexibility for Friday/Saturday weddings and events.

• Ability to adjust hours based on event needs while maintaining the 40-hour workweek.

• Responsiveness to urgent pastoral or facility matters when on duty.

Professional Requirements

• Completion of Diocesan Safe Environment training and background check.

• Participation in ongoing pastoral, liturgical, and hospitality formation.