Accounts Payable Specialist at AMAR ATWAL MD PC – Cheektowaga, New York

About the Role:

The Accounts Payable Specialist plays a critical role in managing and processing the organization's financial obligations efficiently and accurately. This position ensures that all vendor invoices are reviewed, verified, and processed in a timely manner to maintain strong supplier relationships and support the company’s financial health. The specialist will be responsible for reconciling accounts payable transactions and maintaining accurate records within the general ledger system. By collaborating with internal departments and external vendors, the role helps to resolve discrepancies and ensures compliance with company policies and accounting standards. Ultimately, this position contributes to the smooth operation of the finance department by meeting deadlines and supporting month-end and year-end closing activities.

Minimum Qualifications:

• Five+ years experience in accounts payable or a similar accounting role.
• Proficiency with Quick Books accounting software
• Strong knowledge of accounts payable processes, general ledger, and journal entries.
• Excellent organizational skills with the ability to meet deadlines consistently.

Preferred Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration.
• Experience working in a corporate finance or accounting department within a medium to large organization.
• Advanced proficiency in Microsoft Office Suite, especially Excel and Word.
• Familiarity with process improvement initiatives and automation tools in accounts payable.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests in accordance with company policies.
• Reconcile accounts payable transactions and ensure accurate posting to the general ledger.
• Maintain vendor files and resolve any discrepancies or issues related to payments.
• Utilize Quick Book accounting software, to enter and track financial data.
• Collaborate with internal teams and vendors to ensure timely payments and resolve invoice disputes.
• Prepare journal entries related to accounts payable and assist with month-end closing activities.
• Ensure compliance with company policies and regulatory requirements while meeting strict deadlines.
• Generate reports and provide documentation to support audits and financial reviews.

Skills:

The Accounts Payable Specialist will use their expertise in account reconciliation daily to ensure that all financial records are accurate and up to date. Proficiency in accounting software, particularly Quick Books, enables efficient processing and tracking of invoices and payments. The ability to process invoices and manage accounts payable transactions is essential for maintaining vendor relationships and ensuring timely payments. Knowledge of the general ledger and journal entries supports accurate financial reporting and month-end closing activities. Additionally, strong skills in Microsoft Office Word and other tools facilitate clear communication and documentation throughout the accounts payable process.