Human Resources Coordinator in Minneapolis, Minnesota at iSpace Environments

Job Title:

Human Resource Coordinator

Department:

Executive

Reports To:

Director of Human Resources

FLSA Status:

Non-Exempt (Hourly/Over-time eligible

Salary Information:

Base salary: $60,000 - $70,000

Position Summary: The HR Coordinator plays a key role in supporting recruiting, compliance, and employee experience initiatives across iSpace. This position partners closely with the Director of Human Resources to execute and coordinate core HR functions, with a strong emphasis on talent acquisition, compliance reporting, and employee support. This role is well-suited for a highly organized, people-focused professional who enjoys balancing operational HR responsibilities with employee engagement and culture-building efforts in a 100% employee-owned environment.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Talent Acquisition & Recruiting

• Coordinate and support full-cycle recruiting activities, including job postings, resume screening, interview scheduling, and candidate communication.
• Partner with hiring managers to support interview processes and candidate selection.
• Manage recruiting workflows within the applicant tracking system and ensure accurate documentation.
• Support onboarding preparation for new hires, ensuring a smooth and welcoming start.
• Assist with recruiting initiatives that align with iSpace’s culture, growth goals, and employer brand.

2. HR Operations & Compliance Reporting

• Maintain accurate employee records within the HRIS and personnel files.
• Support payroll processes through timecard audits, data entry, and reconciliation support.
• Assist with required compliance reporting, audits, certifications, and internal tracking.
• Track and maintain I-9 documentation, employee acknowledgments, and required postings.
• Support multi-state compliance efforts by assisting with documentation and reporting needs.
• Assist with HR reporting, metrics, and data requests as needed.

3. Benefits & Employee Support

• Assist with benefits administration, including enrollments, changes, terminations, and employee inquiries.
• Support annual open enrollment activities and related communications.
• Serve as a first point of contact for employees with general HR-related questions, escalating as appropriate.
• Assist with leave tracking and documentation in coordination with the Director of Human Resources.

4. Culture, Engagement & iMpact Team Leadership

• Serve as the HR chair of iSpace’s iMpact Team, a cross-functional group focused on employee engagement, company culture, community involvement, and strengthening connection across teams and locations.
• Lead planning and coordination of employee engagement initiatives, volunteer events, recognition programs, and culture-driven activities.
• Partner with leadership and internal teams to ensure engagement efforts align with iSpace’s core values and employee-owned mindset.
• Support communication and visibility of iMpact Team initiatives across the organization.

5. Serve as a Steward of iSpace Core Values and Brand

• We are EXPERTS: We provide accurate, thoughtful HR support that enables employees and leaders to succeed.
• We are RESOURCEFUL: We find solutions, adapt quickly, and help move the business forward.
• We VALUE PARTNERSHIPS: We collaborate respectfully with employees, leaders, and partners.
• We believe in TEAMWORK: All of us together are better than each of us alone.
• We have FUN: We bring positivity, energy, and approachability to our work.
• We are OWNERS: As a 100% employee-owned company, we think and act like owners, making decisions that support our collective success.

6. Other duties as needed to meet business needs.

Competencies:

To perform the job successfully, an individual should demonstrate the following:

• Recruiting & Relationship Building – Builds positive candidate and employee experiences.
• Attention to Detail – Ensures accuracy in data, reporting, and documentation.
• Organization & Time Management – Manages multiple priorities efficiently.
• Confidentiality & Integrity – Handles sensitive information with discretion.
• Communication – Communicates clearly and professionally in writing and conversation.
• Initiative & Ownership – Takes responsibility and follows through on commitments.

Qualifications

Education: Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

Experience: 2–4 years of experience in HR, recruiting, or administrative support roles preferred.

Technical Skills:

• Experience with HRIS, ATS, and payroll systems (Paylocity preferred).
• Proficient in Microsoft Office, including Word, Excel, and Outlook.

Other Skills and Requirements:

• Strong organizational and follow-through skills.
• Ability to balance administrative responsibilities with people-facing work.
• Comfortable working in a fast-paced, evolving environment.
• Interest in employee engagement, culture, and community involvement.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Depth perception and Ability to adjust focus.