Contracts Transition Manager at Leo Facilities Maintenance – Exton, Pennsylvania

About Leo

Leo is a portfolio of trusted service companies operating under one brand. Our family includes Academy Locksmith, Firstline Lock & Door, First Choice Facilities, Caliber, CLM, Impact, and others - all Powered by Leo. By operating as one team, we invest in our people, systems, and shared ways of working, while continuing to support the local teams and relationships that define our businesses. The result is consistent, reliable service and more opportunity for our people to grow and make an impact.

About the Role

The Contract Transitions Manager plays a key role in managing client contracts and supporting seamless onboarding, transitions, and vendor contracting activities. This individual collaborates closely with Sales, Procurement, Finance, and Compliance teams, and must possess a strong understanding of business operations and internal departmental workflows. They are responsible for maintaining the internal contract repository and ensuring the accuracy of contract data across relevant systems. Thie role reports to the Director of Compliance.

Responsibilities

• Collaborate with Sales, Compliance and Transitions Teams to onboard new clients across various service lines, including client portal setup, onboarding paperwork and other administrative duties.
• Manage internal Client Contract repository in applicable systems. (Microsoft Office/SharePoint, HighGear, Zoho CRM)
• Break out and organize contract exhibits during onboarding
• Ensure contract visibility for internal stakeholders and manage lifecycle changes.
• Regularly audit contract data using Excel to ensure accuracy and completeness.
• Coordinate with Finance, Account Teams, Sales, and Procurement on contract amendments, terminations, and changes.
• Prepare and host internal Contract Transition Meetings
• Review, red line, abstract and facilitate signature of all client contracts including:
• Exterior and Interior Service Agreements
• Construction Agreements
• Miscellaneous Commercial Service Agreements)
• Support Sales during contract negotiations as needed.
• Assist the Procurement and Account teams with the creation, distribution, and tracking of vendor contracts using DocuSign and/or related systems.
• Manage vendor contract anatomy, SOW exhibits, pricing exhibits, etc
• Develop, manage, and update standard and custom contract templates for both client and vendor agreements.
• Support management in prioritizing business and information needs.
• Identify and implement process improvement opportunities

Skills

• Contract Management
• Business systems aptitude and operational awareness
• Legal Writing
• Legal Review – Strong Analytical Ability
• Excellent administrative ability and communication skills.
• Proven effective time-management skills.
• Proficient with Microsoft Office specifically Excel

Qualifications

• Bachelor’s degree required; Graduate education preferred.
• 2-4 years of experience in contract management required; legal-industry experience preferred.
• 1-3 years of Legal experience preferred.
• 1-3 years of experience in procurement or related field preferred.