Executive Assistant I- CHA Foundation & Community Health at Cambridge Health Alliance – Malden, Massachusetts

: Commerce Place

: Full time

Length Of Shift(s) In Hours: 8
Shift Start + End Times: 8:30am- 5:00pm
Hours/Week: 40
Weekend Requirements: During event season
Holiday Requirements: None
On Call Requirements: During event season

Under the general supervision of Department Leadership, and in accordance with CHA established policies and procedures, qualified candidate will provide high-level administrative support and perform a variety of office procedures.

Job Duties:

• Provides a variety of administrative functions to support the work of the CDO/CCO.

• Assists in preparation and follow-up of meetings by preparing materials, minutes and all necessary follow-throughs. This will include Board, staff and community meetings.

• Writes and inputs all minutes, memos, correspondence and reports as directed.

• Organizes daily activities for DCO/CCO, including schedules, special events and travel, ongoing communications/correspondence, and coordinating, executing and purchasing supplies.

• Maintains computer data bases including but not limited to donors/funders, budgets, staffing, and grants

• Ensures timely and accurate budget, reimbursement, distribution, and reporting for grant funds

• Data management and information system experience related to data entry, cleaning, and report writing

• Demonstrated effective project management skills and experience

• Strong written & verbal communication skills, with the ability to tailor message to individuals and audiences

• Strong organizational skills with the ability to focus detailed concentrated effort to multiple projects and re-establish priorities as necessary.

• Initiative and ability to be self-directed, while thriving in a setting requiring collaboration and teamwork for maximal efficiency and effectiveness.

• Attention to detail that ensures appropriate & timely follow through on projects undertaken

• Ability to effectively respond to time sensitive issues and meet deadlines.

• Supports and assists with coordination of events, meetings, and programming for both departments.

• Demonstrated ability to manage a busy office environment that requires teamwork, collaboration and flexibility within the context of a complex hospital system

Qualifications:

Associates degree required plus prior administrative experience in a healthcare setting; Bachelor's degree preferred. Ability to work independently and as part of a team.

Ability to work well with diverse clients, peers and managers throughout CHA. Ability to take concise and comprehensive notes and to communicate clearly in written and oral communication. Excellent written, verbal, organizational and interpersonal skills.

Understanding of donor software (CRM such as Raiser’s Edge, Events Software)

Minimum 5 years’ experience as an administrative assistant is required.

Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.