Operations Coordinator at Apopka, FL – Apopka, Florida

Company Overview

Who is Costa Farms? We’re one of the world’s largest horticultural growers—but without an ego to match our acreage. Our headquarters are in Miami, Florida, where we were founded in 1961. Costa Farms started on just 30 acres, and over the last 60 years, we’ve grown to more than 5,000 acres around the world. We have farms in North and South Carolina, Central and South Florida, and the Dominican Republic, plus an office in China. Costa Farms now employs nearly 6,000 people: engineers, marketers, accountants/analysts, human resources professionals, and of course, growers and plant scientists!

Here at Costa Farms, we live by the values of H3: being Humble, staying Hungry, and always Hustling. The team rallies to the mission of being a lean, green, growing machine dedicated to enriching the world by bringing plants into everyone’s life.

True to that mission, we grow more than 1,500 plant varieties. Driven by the spirit of innovation, the team is always testing new plants and developing new solutions to make it easier for retailers and plant parents to enjoy plants. We’re also continuously testing different ways of growing our plants to increase quality and improve their ecological footprint as one aspect of our many sustainability efforts.

We cultivate plants, as well as a winning culture. Join the team, and you’ll find opportunities to learn and grow. You’ll collaborate with other driven, determined people who together keep Costa Farms an industry leader. You’ll support and be supported by a team that cares about each other, our customers, our consumers, and our community.

You’ll also find right away that Costa Farms is committed to providing a diverse environment. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.

DESCRIPTION

We are seeking a detail-oriented and proactive Operations Coordinator to support day-to-day administrative tasks. This role helps ensure the smooth execution of purchasing, invoicing, safety supplies coordination, and shipping logistics. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-paced environment.

RESPONSIBILITIES

• Provide administrative support for Live Goods procurement, including purchase order creation and coordination with internal teams.
• Assist with services invoicing, coding, and payment tracking to ensure accuracy and timeliness.
• Coordinate Safety Supplies, including ordering materials and maintaining inventory levels.
• Support shipping logistics, including running and monitoring daily packing reports.
• Organize, and analyze reports to support operational decision-making.
• Communicate effectively with cross-functional teams to ensure alignment and follow-through.

QUALIFICATIONS

• Strong organizational skills and attention to detail.

• Bilingual (English/Spanish) preferred.

• Ability to multitask and prioritize in a dynamic environment.
• Proficiency in Microsoft Excel and general office tools.
• Strong communication skills and a team-oriented mindset.

• Flexibility to adapt to changing priorities and work schedules as needed.

• Previous experience in administrative, operations, or logistics support is a plus.

Physical Demands

• Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects,

Work Environment:

The role involves utilizing standard office equipment, such as computers, monitors, keyboards, mice, telephones, and other essential digital tools required for daily tasks.

• Indoor Office Environment: The role is primarily office-based, which may include open spaces with background noise from conversations, office equipment, and phone calls. Occasionally, tasks may require working outdoors in various weather conditions.
• Outdoor Work Environment: Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy). Tasks often involve manual labor or physical effort.
• Mixed Indoor and Outdoor Environment: This position is primarily outdoors but may require occasional indoor work between locations for administrative tasks. Indoor duties may involve using computers and standard office equipment. Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy). Tasks often involve manual labor or physical effort.

COMPETENCIES

• Action Oriented
• Collaborates
• Tech Savvy

Here at Costa Farms, we're proud to offer not only a competitive wage, but also some really great benefits:

• Company 401(k) with employer matching contributions
• Health Savings Account, Flexible Spending Account, and Dependent Care
• Telehealth - Medical and Mental Health Care
• Medical Insurance
• GAP Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Supplemental Insurance (AFLAC)
• Legal/ID Theft Protection plans
• Professional development opportunities
• Challenging and exciting work environment
• Costa Farms Scholarship
• Employee discounts on plants

All applicants must be work-authorized.

Costa Farms will not sponsor any visa for this position.

After applying, connect with us on LinkedIn, Instagram, TikTok and your go-to social platforms to stay updated on exciting developments at Costa Farms and build relationships with fellow plant enthusiasts on our team. Come Grow with Us™!