HR/PAYROLL ADMINISTRATOR in Norcross, Georgia at Milner Inc

Job Title: HR/Payroll Administrator

Location: Norcross, GA
Employment Type: Full-time, On-site

Department: Corporate-Human Resources

Date: 05/04/2026

The HR and Payroll Administrator is responsible for supporting the day-to-day human resources operations while ensuring accurate and timely payroll processing. This role will handle the full employee life cycle including job postings, new hire onboarding, benefits enrollments, status changes, and offboarding. Duties also include processing payroll, review of payroll reports, payroll tax registrations, and resolving payroll issues This position serves as a key point of contact for employee inquiries related to HR policies, benefits, and compensation and ensures compliance with applicable labor laws and company policies.

Key Responsibilities

Human Resources Duties:

• Post job requisitions for new hires, prepare and issue offer letters and employment documentation, ensure proper management approval.
• Complete onboarding activities, including I-9 completion, background checks and drug screening.
• Coordinate orientation and new hire follow-up interviews.
• Oversee applicant tracking system and maintain employee records in HR systems, ensuring data accuracy.
• Serve as resource for providing guidance on policies, procedures and workplace concerns.
• Support performance management processes and employee relations matters.
• Set up and maintain employees in Learning Management System (LMS).
• Coordinate authorized drivers with insurance company and report claims as needed.
• Process employee status changes including promotions, transfers and compensation updates
• Complete employment verifications.
• Process employee termination paperwork and unemployment notices.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Prepare HR reports and metrics as needed.

Payroll Duties:

• Process end-to-end semi-monthly payroll including data input, validation, reconciliation and reporting.
• Update compensation changes including merit increases, bonuses and commissions by reviewing and verifying payroll change authorization forms.
• Verify timesheets and resolve discrepancies with managers.
• Complete wage garnishments and support orders.
• Accurately update expense management system.
• Process multi-state tax rate registrations and ensure compliance with federal and state tax regulations.
• Coordinate payroll-related reporting and audits with finance.
• Maintain payroll records ensuring accuracy and system updates as needed.

Benefits Administration:

• Administer employee benefits programs, approve enrollments and change while ensuring accurate payroll deductions.
• Review and approve new hire benefit enrollments, follow up with employee regarding election process and options.
• Respond to employee inquiries and resolve benefits related issues, escalating as needed.
• Monitor employee terminations, approve COBRA qualifying events, explain portability/conversion options.
• Review and update Qualifying Life Event changes ensuring proper documentation.
• Review and reconcile monthly plan invoices for payment.
• Support Workers’ Compensation administration, report incidents to insurance carrier, and update OSHA reporting.
• Track and administer leave of absences (FMLA and STD) ensuring proper documentation and certifications, follow up with employee while on leave.
• Approve 401(k) salary deferral and loan repayments, review and approve distribution and loan requests.
• Distribute 401(k) educational information and required notices.
• Assist with annual Open Enrollment.

Education, Experience and Skills Required:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field (or equivalent experience).
• 2+ years of experience in HR, payroll, or a similar role.
• Strong knowledge of payroll processes and HR best practices.
• Familiarity with HRIS and payroll software (e.g., Paylocity or similar systems).
• Proficient in Microsoft Office.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• High level of discretion and ability to handle sensitive information with confidentiality.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• HR certification (e.g., SHRM, PHR).
• Experience with multi-state payroll processing.
• Knowledge of labor laws and compliance requirements.

Work Conditions

• Office-based work environment.
• May require extended hours during payroll cycles or audits.

Special Requirements

• Employees must complete required courses as described by Human Resources for all employees.
• This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.