HR Assistant/Receptionist at North Georgia Truss Systems LLC – Cartersville, Georgia

Job Title: HR Assistant / Receptionist

Location:

Cartersville, GA

Job Type:

Part-Time

Reports To:

Controller

Job Summary

The HR Assistant / Receptionist provides administrative support to the Human Resources department while serving as the first point of contact for employees, visitors, and callers. This role combines HR administrative duties with front-desk receptionist responsibilities and requires strong communication, organization, and customer service skills. This position requires fluency in both English and Spanish and a proficiency with payroll software.

Key Responsibilities

Reception & Front Desk

• Answer and route incoming phone calls in a professional and courteous manner in both English and Spanish
• Greet and assist visitors, applicants, and employees, including Spanish-speaking individuals
• Maintain a clean, organized reception area
• Manage incoming and outgoing mail and deliveries
• Schedule meeting rooms and coordinate calendars as needed

Human Resources & Payroll Support

• Assist with employee onboarding and offboarding processes
• Communicate HR-related information clearly to employees in English and Spanish, as needed
• Maintain employee personnel files and HR records
• Support recruitment efforts, including scheduling interviews and communicating with candidates
• Assist with benefits administration and employee inquiries
• Support payroll processing activities, including data entry, audits, and employee payroll inquiries
• Maintain and update payroll information using payroll software (Paylocity preferred)
• Prepare HR documents such as offer letters, employment verification, and reports
• Track attendance, time-off requests, and other HR and payroll data
• Ensure confidentiality and compliance with company policies and employment laws

Administrative Duties

• Perform data entry and maintain HR and payroll databases
• Assist with HR projects and events
• Order office supplies and maintain inventory
• Provide general administrative support to the HR department

Qualifications

Required

• High school diploma or equivalent
• Bi-lingual: Ability to read, write, and communicate fluently in both English and Spanish
• 1–2 years of administrative, receptionist, HR, or payroll support experience
• Proficiency in payroll software; experience with Paylocity strongly preferred
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Professional appearance and demeanor
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle sensitive and confidential information

Preferred

• Associate or Bachelor’s degree in Human Resources, Business, or related field
• Experience with HRIS systems integrated with payroll
• Knowledge of basic HR policies, payroll processes, and employment practices

Skills & Competencies

• Customer service mindset
• Attention to detail and accuracy
• Time management and prioritization
• Dependability and professionalism
• Ability to work independently and as part of a team
• Comfortable interacting with a diverse employee population

Working Environment & Conditions

• Office-based position with primary duties performed at a front desk and within an HR office setting
• Frequent interaction with employees, leadership, visitors, and the general public
• Regular use of office equipment, including phones, computers, printers, and scanners
• Requires the ability to sit for extended periods, with occasional standing or walking
• May require occasional lifting of office supplies or files (up to 15–20 pounds)
• Expected to maintain professionalism in a fast-paced, confidential, and service-oriented environment
• Standard business hours with occasional overtime during peak HR or payroll processing periods