Construction Coordinator in Burnaby, British Columbia at 123Dentist

Job Title: Construction Coordinator, Western Canada

Team: Corporate Development

Reports To: Senior Director, Real Estate & Facilities

Location: Greater Vancouver Area (Field-Based Position)

Employment Type: Permanent Full-Time

About 123Dentist

123Dentist is one of Canada's largest and fastest-growing dental support organizations. With 475+ community-rooted clinics and 7,000+ team members nationwide, we are united by one shared mission: to make Canadians smile. We provide the non-clinical backbone for dental teams across the country, supporting clinics with HR, marketing, finance, operations, procurement, and construction project management so local teams can focus on what matters most: their patients.

About the Role

As Construction Coordinator, you will play a key role in planning, organizing, and monitoring multi-site construction projects across our expanding clinic network. Reporting to the Senior Director, Real Estate & Facilities, you will support project teams in executing builds, renovations, and clinic upgrades on time, within budget, and aligned with quality standards.

This is a field-based role centered in the Greater Vancouver Area, with frequent travel required to project sites across our western network. You will spend significant time on-site working directly with contractors, vendors, and internal stakeholders to keep projects moving and aligned with company standards.

What You'll Do

• Support the Construction Manager in planning, executing, and tracking projects across multiple sites
• Travel regularly to project sites across the network to conduct on-site visits, inspections, and progress reviews
• Coordinate activities between internal teams, contractors, and external partners
• Maintain accurate project documentation, including plans, schedules, budgets, and progress reports
• Organize and lead project follow-up meetings, including notes, minutes, and action items
• Monitor project deliverables and proactively identify risks or gaps
• Participate in risk analysis and mitigation planning
• Facilitate communication between internal and external stakeholders
• Support management of resources, vendors, suppliers, and subcontractors
• Contribute to the continuous improvement of construction management processes
• Receive, verify, and code project invoices
• Develop and maintain vendor lists
• Receive and present project quotes

What You'll Bring

Education & Qualifications

• College or university degree in Project Management, Engineering, Construction Management, Business Administration, or a related field
• 2+ years of multi-site construction experience, preferably in medical or dental clinic environments, or in a similar construction project coordination role

Required Skills & Abilities

• Willingness and ability to travel extensively to project sites across the network, including overnight travel as required
• Valid driver's license and ability to commute regularly to project sites within the Greater Vancouver Area and beyond
• Outstanding communication skills; clear, open communication that keeps project teams aligned
• Strong interpersonal skills; ability to listen to stakeholders, address concerns, and communicate solutions effectively
• Excellent organizational skills; strong task planning and time management, particularly across multiple concurrent projects
• Attention to detail; maintains accurate records and documentation
• Problem-solving mindset; proactively manages challenges and unexpected issues on-site
• Specialized knowledge; stays current with industry practices and project requirements
• Initiative, thoroughness, and accountability
• Team-oriented mindset with strong professional relationship-building skills

Why Join 123Dentist?

• Play a hands-on role in shaping the physical growth of Canada's largest dental support organization
• See the direct impact of your work as new and renovated clinics open across the country
• Build expertise across a high volume of diverse, fast-paced construction projects
• Partner closely with senior leadership in Real Estate & Facilities and Corporate Development
• Be part of a collaborative, fast-growing healthcare organization with a clear national presence
• Build a rewarding career in a dynamic, travel-oriented role with variety in every project