Can I apply directly for this job on this page?

Yes, you can begin your application on this page using a quick form. You'll then be redirected to the employer's career site to complete the full application process.

What is the role of a Office Administrative Coordinator at City of Chesapeake Human Resources?

The Office Administrative Coordinator position at City of Chesapeake Human Resources is a Full-time or part-time position opportunity in the Government/Civil Service field.

Where is this Office Administrative Coordinator job located?

Chesapeake, Virginia, 23322, United States

What type of employment is offered for this Office Administrative Coordinator role?

Full-time or part-time position

What is the expected salary for this Office Administrative Coordinator job?

$53,166 – $70,445 Yearly Salary

Office Administrative Coordinator job near me in Chesapeake, Virginia at City of Chesapeake Human Resources

Working Title of Vacant PositionOffice Administrative Coordinator
Job Type: Full Time
Posting Type: City Employees Only
Number of Vacancies: 1
Department: ECONOMIC DEVELOPMENT
Division: ECONOMIC DEVELOPMENT
Requisition Number: 2026300
Number of hours worked per week: 40
Work Schedule: Monday-Friday; 8AM – 5PM | Rarely- Less than 1 hour per week.
Work Site Location: Chesapeake, VA
Position Driving Requirement: O - Occasional
Pay Basis: Semi-Monthly
Advertised Salary:

$53,166- $70,445/ annually
Starting salary based on qualifications and experience

Job Description:

The City of Chesapeake’s Economic Development Department is seeking a highly organized and proactive Office Administrative Coordinator to provide executive-level support to department leadership and help advance the City’s economic development initiatives.

Provides executive-level administrative support to the Department Director and Deputy Director while supervising administrative and clerical staff. This position serves as a key liaison between leadership, employees, elected officials, citizens, and external stakeholders, supports departmental initiatives, and ensures the efficient and effective operation of departmental functions.

Typical Duties and Responsibilities

Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence, reports, presentations, and other documents.
Serve as a liaison between leadership, staff, elected officials, citizens, and external stakeholders; respond to inquiries and facilitate communication on departmental matters.
Screen and manage calls, visitors, mail, and correspondence; resolve issues independently when appropriate and direct matters to the appropriate personnel.
Maintain confidential records, personnel information, payroll records, reports, and official correspondence, ensuring accuracy and compliance with established policies and procedures.
Compile, prepare, and maintain departmental, monthly, annual, grant-related, and special reports; collect and track data to support departmental operations and objectives.
Assist with the preparation, administration, and monitoring of departmental budgets, expenditures, accounts payable/receivable, and purchasing activities.
Coordinate daily office operations, including records management, inventory control, vendor coordination, and other administrative functions.
Develop, implement, and maintain departmental policies, procedures, and administrative processes to support operational efficiency.
Supervise, train, schedule, assign, and evaluate the work of administrative and clerical staff; assist with personnel-related activities and employee development.
Coordinate meetings and events, prepare agendas and meeting materials, record minutes, and provide logistical support.
Maintain databases, filing systems, websites, and other information systems; ensure data accuracy and provide technical assistance as needed.
Assist with audits, compliance requirements, special projects, and other related duties as assigned.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.

Required Qualifications:

Vocational/Educational Requirement:Requires any combination of education and experience equivalent to a bachelor’s degree in business administration, public administration, or a closely related field.

Experience:In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.

Special Certifications and Licenses:Depending on position, may require a valid driver’s license in compliance with City Driving Standards.

Special Requirements:Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Job Open Date: 06/29/2026
Job Close Date: 07/13/2026
Open Until Filled: No

Office Administrative Coordinator in Chesapeake, Virginia at City of Chesapeake Human Resources

Explore Related Opportunities

Job Description

Scan to Apply

Job Location

Frequently asked questions about this position

Similar Jobs In Chesapeake, Virginia

Medical Administrative Support

AME Administrative Assistant

Office Assistant

Unit Secretary

Medical Assistant/Scribe